Department: Finance

Days/Hours of Work: Monday to Friday 8:30 a.m. to 4:30 p.m.

Status: Full-time Regular

Union: N/A

POSITION SUMMARY:

The AP/AR Administrator helps us make a difference in our community by building and maintaining highly efficient, well-organized finance operations to support programs across the entire organization. Reporting to the Manager, Finance, this new role is responsible for supporting the growing demands on the finance team’s Accounts Payable and Accounts Receivable roles and will be the backup for these roles when required. The Finance team works closely together and you will be a key part of our success.

DUTIES AND RESPONSIBILITIES:

Accounts Payable

• Code and process payment requests, vendor invoices etc.
• Process cheque/EFT payments per weekly schedule and upon request
• Respond to accounts payable enquiries from vendors/suppliers/staff
• Maintain accurate vendor records, effective filing systems/procedures for retention, transfer and disposal of records

Accounts Receivable

• Process bank deposits
• Reconcile program revenue schedules
• Tabulate tenant rent rolls and process monthly rent payments
• Issue monthly invoices to program funders
• Maintain deferred revenue listing and transfer funds to programs as required

General Accounting

• Post journal entries and reconcile accounts, prepare trial balance of books, maintain general ledgers and prepare balance sheet schedules
• Keep financial records and establish, maintain and balance various accounts
• Monitor and reconcile long term care resident trust funds
• Prepare charitable tax receipts for cash and non-cash donations received and maintain records for CRA purposes
• Prepare assisted living and long term care annual tax receipts, and statement of benefits for subsidy recipients
• Participate in month end and year end close processes
• Prepare year end working papers and schedules for annual audit
• Other ad hoc accounting and administrative duties as required

QUALIFICATIONS:

• A minimum of one year experience in accounting
• Post-secondary education in a related area is an asset

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledgeable user in Sage 300
• Meticulous attention to detail
• Proficiency in using MS Office with intermediate to advanced Excel skills
• Ability to prioritize, work well under pressure and meet set deadlines
• Flexible, collaborative team player with excellent interpersonal skills who thrives in a dynamic environment with the ability to work independently and take initiative
• Strong verbal and written communication skills
• Focus on excellent client service (both internal and external)
• Advanced organizational, time management and administrative skills
• Ability to evaluate processes and recommend process improvements

ADDITIONAL INFORMATION:

Beacon Community Services serves vulnerable populations including seniors, people with disabilities and children. Protecting these people and our teams on whom they rely is critical to us. Accordingly:

• All successful applicants must consent to a Solicitor General’s Criminal Record Check.
• All successful applicants are required to disclose their COVID-19 vaccination status upon hire. Vaccination is a requirement in some of our facilities. Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces.

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