Job Description: Administrative Assistant

The Alzheimer Society of PEI (ASPEI) is a non-profit organization committed to improving the lives of Islanders affected by Alzheimer’s disease and other dementias. Our mission is to alleviate the personal and social consequences of Alzheimer’s disease and related dementias and to promote research for a cause and a cure.

The Society offers programs and services to support persons with dementia, care partners, and other family members and friends so they have the help they need today and have hope for the future. We work in collaboration with other health and community support providers to ensure quality across the system of care for all affected.

Job Summary

The Administrative Assistant provides office support and assists with finances, fundraising, event coordination, volunteer coordination, and marketing and communications. In this role, you will perform administrative duties such as: answering incoming calls and emails; taking messages and re-directing calls to the appropriate staff member, processing donations in person, online and from partner organizations, preparing and making bank deposits, invoicing, managing files, designing and preparing reports/statistics, donor data-entry and charitable receipting, and general office management such as booking meeting rooms, inventory and ordering supplies, maintaining printers and copiers, and light cleaning duties.

The Administrative Assistant also provides support to programs and services staff, fund development activities, assists in the development of marketing and communications materials, and helps to maintain the social media presence.

Essential Skills Required

Organizational skills:

• Multi-task and prioritize workload
• Detail orientated and organized
• Understand how to create and improve work processes
• Planning and coordination of multiple projects
• Excellent communication skills (oral and written)
• Exceptional interpersonal skills, collaborative decision-making
• Excellent problem-solving and change management skills
• Demonstrated ability to work independently and within a team

Computer Skills:

• High level proficiency in technology generally or willingness to learn
• MS-Office (Outlook, Word, Excel, Powerpoint)
• Client and Donor Databases
• Accounting software
• Infographics and design of reports
• Google Suite
• Social Media (Facebook, Twitter and Instagram)
• Graphic and Newsletter Skills (Canva)

Other Knowledge, Skills, and Abilities:

• Works well under pressure
• Event planning and coordination
• Volunteer coordination
• Ability to take initiative and be resourceful
• Expertise and experience in cultural sensitivity and diversity

Job Qualifications

Education:

• Office Administration diploma or completion of a related post-secondary office program or equivalent experience (Marketing, Communications, Health/Psychology)

Experience:

• Minimum 5 years’ experience with office administration preferred
• Experience working in a non-profit or health-based environment an asset
• Experience working with people living with Alzheimer’s disease or other dementias and their families is an asset

Background Check:

• A clear criminal record check, inclusive of a vulnerable sector search is required.

Working Conditions, Salary, and Benefits Compensation

• This position is an in-office role – Location: Head Office in Charlottetown
• Positive Team Environment, flexibility and person-centered approach
• Job Type - Full Time - Hours of work 37.5 hrs/wk. Occasionally evening and weekend work may be required.
• Working hours are 8:30am-4:30pm
• Travel requirements - This position involves occasional travel following the Alzheimer Society travel policy. A valid driver’s license with a clean driver’s abstract is required.
• Benefits - Dental, extended Health and vision care (after successful 6 month probationary period) and RRSP contribution (Eligible after 1 year of employment)
• Salary: $34,144.50-$42,178

We thank all who apply, but only those selected for an interview will be contacted.

Job Type: Full-time

Salary: $17.50-$21.60 per hour

Benefits:

• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Charlottetown, PE: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Administrative experience: 5 years (preferred)

Work Location: One location

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