Job Title

Administrative Assistant

Job Description Summary

Administrative Assistant- 1 year Contract

Job Description

Tasks & Responsibilities-

Client Relations / Communications:

• Provide excellent customer service to customers and retailers while covering the front desk, telephone and administration mail/e-mail traffic for the Office Administrator
• Collect monthly and certified sales reports from tenants; upload the sales in Excel tracking and YARDI
• Distribute Sales Summaries, Detailed Sales Reports and the Tenant Ranking Reports
• Consolidate periodic Executive Summary reports from departments; upload the information to SharePoint within timelines provided
• Assist with scanning and processing of AP (Invoicing)
• Keep track of Certificates of Insurance, etc., upload into YARDI + Sharepoint
• Update the Retail Database (frequently calling tenants to confirm proper contact information)
• Collect and record all cheques and cash received and deposit in the bank
• Manage filing system within office, archiving

Miscellaneous

• Tidy the copy room, boardroom and kitchen, starting and unloading the dishwasher.
• Maintain general office supplies and order as requested by departments.
• Complete tasks given by the GM as well as help in other departments when needed.

Qualifications

• Minimum High School Diploma with (preferred) post-secondary diploma/ certificate in administration and bookkeeping.
• Excellent knowledge of good customer service practices (working with/at Guest Services) and must display a high level of professionalism at all times
• Strong communications (written & verbal), listening, organizational and problem solving skills
• Proficiency with computers (Word, Excel, PowerPoint, Outlook, Internet), POS system & telephone switchboards
• A ‘can-do,’ ‘hands-on’ attitude with the ability to influence others, manage and implement change initiatives
• Must be able to provide clear criminal background check

Working Conditions

• Fast paced office environment
• Repetitive tasks

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.