Administrative Assistant

Got Skill

Vaughan, ON

Permanent Full time Monday-Friday o Minimum 3 years experience as an Administrative Assistant

Job Description & Responsibilities

This position will be responsible for providing administrative support to ensure efficient operation of the office. Primarily supports the President/CEO and the management team through a variety of tasks related to organization and communication. The individual is personable, conscientious, and diligent, maintaining a high degree of confidentiality. The ideal candidate for this job is resourceful, takes initiative, has a great aptitude for resolving problems with a sense of urgency and possesses exceptional organizational skills. They will contribute to the team by being proactive, following up and accomplishing goals.

Key Responsibilities:

• Generate professional emails, reports, meeting minutes and other correspondence
• Answer, initiate and direct phone calls
• Organize and schedule appointments and meetings
• Assist in the preparation and maintenance of digital records and regularly scheduled reports
• Communicate regularly with Sales team and external customers
• Updating records – sending regular reports to the President/CEO
• Update and maintain email lists, web site locations, office policies and procedures
• Maintain digital and manual filing systems
• Coordinate travel (individual and group); reconcile and submit expense reports
• Support all aspects of Logistics and Installations as required
• Organize internal deployment of new location paperwork
• Coordinate location service visits and appointments
• Prepare and maintain reports of customer and location profiles
• Communications regarding client accounts/sales support
• Maintain accurate record of commission structure for all sales representatives/distributors
• Other duties as required

Position Requirements:

• Proven experience as a professional, customer centric administrative assistant
• Demonstrated ability to work collaboratively and independently
• Excellent written and verbal communication skills – fluency in English is mandatory
• Superior detail-oriented organization skills and dedication to following up and meeting deadlines
• Excellent time management and problem-solving skills; with the ability to prioritize work and problem solve
• Proficiency in MS Office (MS Excel and MS PowerPoint) and assorted office equipment

Job Type: Full-time

Salary: $40,500.00-$45,400.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Woodbridge, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative: 3 years (required)
• Administrative experience: 1 year (preferred)

Work Location: One location

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