LAKERIDGE HEALTH

Position: Administrative Assistant II
Program: Quality, Risk, and Person-Centred Care and Infection Prevention and Control
Location: Lakeridge Health Oshawa
Status: Temporary Full Time - 12 months
Schedule: Days, 7.5 hour shifts (subject to change)
Salary: $27.367 - $32.006 per hour

UNEX: 2300000534

This vacancy is open to all qualified applicants commencing February 23, 2023 and closing at 11:59pm on March 5, 2023.

DUTIES AND RESPONSIBILITIES:

We are currently looking for an enthusiastic and experienced Administrative Assistant (AA II) to join our team. In this position you will have the opportunity to use your extensive knowledge and expertise to help us develop, implement and maintain innovative supportive practices that will meet the current and future needs of Lakeridge Health.

Reporting to the Director, Quality, Risk, & Person-Centred Care and the Director, Infection Prevention & Control, the Administrative Assistant II will play an integral role within the teams by providing a full range of administrative activities. Responsibilities will include: managing the schedule of the Directors and Medical Director; preparing, formatting and reviewing complex documents, presentations, reports, spreadsheets, and correspondence; managing databases and updating SharePoint documentation; coordinating meetings, retreats and workshops including logistics related to accreditation. Utilizing your superior administrative skills, the AA II prepares agendas and meeting packages; records/transcribes meeting minutes, action items and other communications as required for various corporate committees and other working groups/task forces as required; handling a wide variety of inquiries and standard reminders via telephone and/or email; ordering supplies; submitting expense reports; and ensuring deadlines are consistently met. Some travel may be required and the role will support the two programs across Lakeridge Health.

QUALIFICATIONS:

• Graduate of an Executive or Medical Office Administration Program, or the equivalent combination of education and related experience;
• Minimum 3 years' experience in an Administrative Assistant/Secretarial role, preferably in a health care setting;
• Advanced computer skills with expertise in Microsoft Programs - Word, Excel, PowerPoint, Sharepoint, Outlook and Keyboarding (tested) and OneNote; a willingness to look to technology to increase efficiency and effectiveness;
• Outstanding attention to detail and results oriented;
• Exceptional written, verbal communication and interpersonal skills;
• Proficiency transcribing and composing minutes with the ability to write clear concise accurate minutes;
• Proven ability to assess inquiries and problems and to exercise good judgement in making the appropriate referrals;
• Ability to maintain confidentiality, trust, cooperation and displays sensitivity to those seeking assistance;
• Ability to work effectively under time constraints;
• Demonstrated ability to work productively and independently with frequent interruptions in a dynamic, fast paced work environment;
• Proven success in effectively organizing and prioritizing work assignments;
• Must have a satisfactory performance record;
• Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;
• Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff, patient and environmental safety and participation in regular in-services in this area; and
• Proven good attendance record with capability of maintaining this same standard.

CONDITIONS OF EMPLOYMENT:

The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) . Applicants need to make their needs known in advance.

At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.

Lakeridge Health is committed to providing a safe and healthy work environment and to preventing the transmission of COVID 19 infections among Lakeridge Health team members and our patients. New Lakeridge Health team members will be required to provide proof of full vaccination for COVID-19 during their Post-offer/Pre-employment Health Assessment, subject to any exemptions recognized under the Ontario Human Rights code.