What we have to offer:

• Day Shift
• 37.5 hours per week
• Paid overtime
• Great Benifits (group insurance, pension plan, great vacation policy, great bonus structure)
• Fantastic career growth opportunities
• The chance to be part of a new start-up team
• On-site parking

Summary

Numesh Inc. is seeking an Administrative Associate to grow its operations in North America, specifically for its Brantford plant. Reporting to the Operation and Office Manager, the candidate will support the team in various administrative tasks essential to the proper functioning of the plant and profitability of the plant's operations.

The candidate will be positioned at the Brantford plant on a permanent basis. Bilingualism is an asset, but the mother tongue must be English.

Responsibilities

• Answer and direct phone calls
• Manage and coordinate the work related to accounts payable
• Support the manager with some human resources activities (scheduling interviews, present employment offers, new employee documentation, posting for employees, etc.)
• Manage all the time off schedule (Vacation, floaters, sick days, etc.)
• Purchasing of consumables through the Purchasing Manager
• Receiving in, checking all consumable shipments, plus forwarding all packing slips/invoices for goods received to the accounting department
• Organize and schedule various appointments (with Management, suppliers, clients, strategic partners, etc.)
• Plan meetings and take detailed minutes
• Maintain health and safety board and involvement health and safety procedures and controls
• Manage IT issues with the external service suppliers
• Develop and maintain a filing system in the Brantford drive and other repertories including work instructions
• Maintain SDS sheets
• Maintain scrap bins/returns/swap outs
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Assist with the update and maintenance of office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Provide general support to visitors
• Liaise with the Laval team and the shared services

Requirements and skills

• Proven experience as an Administrative Assistant (Min 3 years)
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Autonomy and assiduity
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Types: Full-time, Permanent

Salary: $45,000.00-$62,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Work Location: In person

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