Bookkeeper

Reports To

President

Job Summary

A self-directed and experienced bookkeeper, that supports the company from a financial and operational perspective. The bookkeeper is responsible for all financial, accounting, and office management activities. General financial duties include (but are not limited to): prepare of monthly financial statement package; prepare monthly sales analysis package; act as liaison with Parent company in New York; prepare monthly government returns including VAT taxes; complete all accounting tasks including accounts receivable, accounts payable, general journal entries, banking and cash management functions; prepare semi-monthly payroll; HR compliance; and general office manager duties. The bookkeeper must possess previous experience in handling confidential or sensitive information and proficiency in Microsoft Office programs (including Word, Excel, and PowerPoint).

Competencies

• Professionalism - Demonstrates professional standards of conduct when governing interactions between individuals in a business environment.
• Organization - Able to create or maintain processes to ensure all relevant information or tools are easily accessible.
• Time Management - Balances a myriad of tasks; prioritizes duties as needed.
• Attention to Detail - Attends to details and pursues quality in the accomplishment of tasks, regardless of the volume of duties encountered.
• Accountability - Takes ownership of personal workload.
• Client/Customer Focus - Provides superior service to both internal and external customers.
• Commitment to Health and Safety - Works in compliance with all applicable health and safety legislation and established policies and procedures.
• Communication - Expresses and transmits information with consistency and clarity.
• Teamwork - Works cooperatively and effectively with others to reach a common goal. Participates actively in group activities fostering a team environment.

Job Duties

• Coordinate financial activities, including accounts payable, accounts receivable, general accounting, payroll, special projects accounting, financial planning, and reporting
• Process semi-monthly payroll for all salaried and hourly employees, as well as commission and bonus payments, in an accurate and timely manner
• Perform the orientation/onboarding of new hires
• Ensure compliance with relevant employment and occupational health and safety legislation
• Maintain accurate, up-to-date, and complete personnel records
• Assist in the preparation of the operating budget
• Facilitate any auditing conducted by third parties to ensure effective resolution and swift closure of auditing activities
• Prepare general ledger and journal entries and trial balance
• Perform basic bookkeeping functions
• Open and close books for auditors
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable and receivable, purchase orders, cheques, invoices, and bank statements
• Compile payroll data such as garnishments, vacation time, insurance, and other deductions
• Assist in developing and maintaining policy and procedures relating to financial and accounting issues
• Provide general counsel, advice, and guidance on business and financial matters as required
• Maintain an accurate and complete trail of supporting documentation for all activities
• Maintain cash flow requirements
• Act as the first line contact with vendors or clients regarding billing problems
• Advise on the content and accuracy of financial reporting
• Ensure that all month-end financial duties and resulting financial reporting is completed in a timely and accurate manner
• Record all business transactions, process accruals and adjustments, reconcile accounts, and prepare monthly, quarterly, and annual accounting and financial statements
• Assist with preparation for any internal or external audits or independent reviews being conducted
• Prepare financial statements and bank reconciliations
• Process and enter invoices for payment, match invoices with purchase orders, and check for accuracy
• Organize filing of all appropriate documents
• Prepare monthly submissions for accounting and monthly remittances
• Liaise with Controller of parent company
• First point of contact with Landlord for facility related issues
• First point of contact with IT department (located in US)
• Manage Cell Phone requirements for Sales Staff
• Manage office equipment requirements
• Work with warehouse staff to ensure freight requirements are met

Job Requirements

• Recognized Accounting designation, or an equivalent combination of related experience and education
• Minimum 2 years accounting experience in a bookkeeper roll with payroll
• Proficiency in Microsoft Office programs (including Word, Excel, and PowerPoint)
• Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion
• Ability to respond quickly in a dynamic and changing environment
• Ability to effectively communicate both verbally and in writing
• Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
• Meticulous with numbers
• Ability to prioritize and manage conflicting demands
• Ability to work individually as well as part of a team

Job Types: Full-time, Permanent

Pay: $65,000.00-$70,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Burlington, ON L7L 6E9: reliably commute or plan to relocate before starting work (required)

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