Event Planner Job at Lundbeck
We are currently looking for a qualified
Event Planner to join the Lundbeck Canada Psychiatry Business Unit team. This position is permanent full-time located at our Ville Saint-Laurent head-office
. The incumbent will report to the Vice President, Psychiatry Business Unit. Lundbeck Canada offers comprehensive benefits to its employees, including health and dental benefits and contributions to a pension plan as of day 1.
Your Position
The Event Planner is a key member of the Psychiatry Business Unit team and plays a critical role to its success. Reporting to the Vice President, Psychiatry Business Unit, he/she is responsible to schedule, plan, manage and execute all internal commercial meetings and events for this commercial team as well as offer additional support per need.
The Event Planner is responsible for coordinating every detail of these events within the allocated budget and in compliance with the guidelines while ensuring a consistent and high value customer experience to our internal team members.
We are seeking a responsible, outgoing, and personable professional with project management/ events planning experience to join a growing company and contribute to the success of our team by creating and delivering unique, impactful and fun events.
Description
- Take the lead and ownership to design, plan, deliver and execute on various commercial internal meetings and events, such as national sales meetings, regional commercial meetings, commercial management meetings, incentive events within Canada and internationally
- Plan and lead the delivery of effective events and ensure alignment with business strategy from conception of event to post-event administration
- Identify requirements, scope and expectations for each event and brainstorm and implement event concepts, theme, and objectives
- Prepare and manage event budgets with the guidance from theVP, Psychiatry Business Unit
- Coordinate all logistical elements of an event including but not limited research & book venues, agenda development, travel coordination, hotel management, ground transportation, attendance coordination, run of show, venue management, production etc.
- Negotiate contracts, including review of clauses, processing contract requests, PO invoices & and reconciliation of costs
- Organize suppliers, caterers, staff, and manage talent procurement for entertainment.
- Manage set-up, tear-down, and clean-up operations and anticipate attendee needs; prepare against potential risks.
- Develop post-event reports on the effectiveness of each event.
- Ensure respective events and programs are well managed, meets business needs, complies with internal and external requirements, and aligns with business priorities
- Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality; escalate issues where appropriate
- Participate fully as a member of the team, collaborate with various stakeholders, and support a positive work environment that promotes excellence, quality, innovation and teamwork; ensure timely communication of issues/ points of interest
- Provide thought leadership and/ or industry knowledge for own area of expertise in own area and participate in knowledge transfer within the team and business unit
- Keep current on emerging trends/ developments and grow knowledge of the business, related tools, and techniques
Position Qualifications
- Undergraduate degree in a relevant field with 5+ years of relevant experience
- Knowledge of the travel & events industry including standards and regulations
- Strong sense of initiative and project management skills
- Strong problem-solving skills and ability to coordinate effectively at all hierarchy levels with strong organizational awareness
- Significant communication, negotiation, and relationship management skills for coordinating with internal and external business partners, vendors, and suppliers
- Proficient to work independently and collaboratively, think critically, make decisions, and handle multiple priorities a fast-paced environment with minimum supervision
- Proficiency with MS Office, project management methodologies, meeting planning solutions and applications for in-person and virtual meetings
- Working knowledge and understanding of legal obligations associated with the signing of venue and supplier contracts
- Understanding of travel procurement including, private and public air transportation, limo, bus and taxi services and ability to work with and manage third party travel agents
- Knowledge of pharmaceutical industry is an asset
- Fully bilingual in French and English
- Willing to travel in Canada and sometimes out of Canada. Must own a valid passport.
Working conditions
- Normal Office conditions: Yes
- Evening/Weekend commitments: Occasionally
- % of travel required: 30%
We are strongly committed to promoting equity, diversity and inclusion within our community.
All applications will be considered, however, only those candidates selected for an interview will be contacted.
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