Location: Health Sciences Centre
Executive Assistant
Executive Offices
Permanent, Full-Time
10042POS

Hours
70 hours bi-weekly (8 hour days)
Salary
HL-09 ($23.08- $30.01 per hour)
Competition Number
2023001207
Posted Date
24 February 2023
Closing Date
3 March 2023

About Us
Eastern Health is the largest, integrated health authority in Newfoundland and Labrador employing approximately 13,000 dedicated employees and serving a population of more than 300,000 people. The authority offers the full continuum of health and community services including public health, long-term care, community services, hospital care and unique provincial programs and services. At Eastern Health we pride ourselves on providing the highest quality care and service possible to the people in our communities, in our region, and in the province. To do that, we employ qualified, competent and caring individuals who are dedicated to their professions and to our vision of Healthy People, Healthy Communities.

Job Summary
The Vice President of Clinical Services-Cancer Care, Clinical Efficiency, Medicine, Surgical and Perioperative Services and the Executive Director-Correctional Services, Emergency and Ambulatory Care, and Mental Health and Addictions are looking for a highly motivated and skilled individual to perform as their Executive Assistant.
The Executive Assistant is the VP's Office Manager and performs a variety of administrative responsibilities such as managing the VPs schedules, appointments, and meetings; coordinates and organizes travel, events and activities; reviews and organizes budgetary resources and follow ups as appropriate; receives, screens and responds to inquiries/complaints independently. Provides secretarial support to senior level committees, other Executives and their assistants as necessary; and manages confidential files and other sensitive information. Coordinates and acts as a resource for provincial, regional and internal committees including the various programs and special groups.

Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program or a related Degree. Consideration will also be given to candidates having a two-year office administration program and considerable experience.
Courses and proficiency in MS Office Products, Internet and various other computer applications are required.

Experience
A minimum of five years' experience within the last seven in a progressively responsible administrative role; preferably at the Executive Level is required.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.

Competencies (Knowledge, Skills & Abilities)
Demonstrated excellent verbal and written communication and customer service skills.
Demonstrated organizational and time management skills.
Ability to multi-task and be a critical thinker.
Ability to handle complex projects, under pressure and respond appropriately within deadlines.
A skilled typing speed of 45 wpm is required. A typing test may be administered by the Department of Human Resources.

Other
A satisfactory record of work performance and attendance is required.

Apply online at https://employment.easternhealth.ca
Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediately
To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.

Contact Information for Recruitment Related Inquiries:

Telephone: (709) 777-7777 (5-2) or 1-800-563-3693
Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.

If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.
Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.