Office Administrator

Based out of the Fort Saskatchewan location; the Administrator directs office activities including, ordering supplies, providing front line customer service, report and document preparation, accounts receivable, data management, gathering payroll, and inventory management. They will also support the operational demands of our busy season by blending fertilizer and coordinating customer pick up/delivery of product.

Responsibilities:

• Responsible for maintaining sensitive customer information relating to sales documents, transactions and credit records
• Preparing load outs, invoices, credit memos
• Posts customer payments, any form of payment
• Assists in adding/managing of work orders & prepayments with Sales Team
• Produces and delivers monthly accurate customer statements
• Research and resolve statements, payment discrepancies
• Assists with customer complaints and coordinates with appropriate contacts and within company policy to resolve.
• Assist the Sales/Managers in ensuring all inventory is real time and current by entering inventory receipts when product is delivered
• Inventory Counts performed in a timely fashion (depending on time of year), any discrepancies are rectified asap, with help of Operations Team
• If inventory write off’s are necessary, these are done with Sales/General Manager approval
• Reconciling of returned deposits (Both Customers/Suppliers)
• Answer telephones, greet visitors, meet with clients, and handle business and administrative details.

Experience:

• Knowledge of accounting, data and administrative management practices and procedures
• Proven strong time management, planning and multi-tasking skills
• Excellent communication and people skills, both written and oral
• Proven strong computer skills including all Microsoft applications (Word, Excel and Outlook)
• Able to work independently or as part of an effective team
• Experience in the Ag. Industry is an asset
• Valid Class 5 licence
• Able to work overtime and weekends

Position Status: Full Time

Start Date: ASAP