About the Company

For over 35 years, Classic Fireplace and BBQ Store has offered a full range of quality fireplaces and BBQs to homeowners in the GTA and Durham Region. With four inspiring showrooms that display the newest trends and products from the leading manufacturers, Classic Fireplace will help you find your family’s new fireplace or BBQ. From purchase to installation, the experts at Classic Fireplace put the customer first.

We are looking for a fulltime Office Administrator to support our busy operation from our head office in Ajax.

Objectives of this role

· Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic planning functions.

· Manage company facilities, including office supplies, vendor contracts and relations, and office functions and services

· Act a single point of contact for sales staff in support of our 4 busy retail showroom locations.

· Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience

Responsibilities

· Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency though effective communication.

· Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, and forms, and sorting and distributing incoming mail

· Assist senior management by completing assigned tasks efficiently, accurately and timely.

· Oversee digital communication tools, such as G-suit, e-commerce platforms and web chat tools.

· Liaise with supplier reps to ensure we remain abreast of the latest in products, innovation and pricing.

· Schedule and track meetings and appointments, book flights, and handle travel logistics

Required skills and qualifications

· Proven success in office administration with a minimum of 3 years experience.

· Canadian citizen or permanent resident applicants only.

· Superb written and verbal communication skills

· Strong time-management and multitasking abilities

· Proficiency with office applications, and aptitude for learning new software and systems

· Ability to maintain confidentiality of company information

· High school diploma or equivalent

Preferred skills and qualifications

· Bachelor’s or associate’s degree (or equivalent)

· Experience in managing budgets and expenses

· Experience in developing internal processes and filing systems

Job Types: Full-time, Permanent

Salary: $20.00-$25.00 per hour

Benefits:

• Dental care
• On-site parking
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 2 years (required)

Language:

• English (required)

Work Location: One location

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