Office Manager Job at Canada Post - Postes Canada
Job Requisition Id: 169349
Business Function: Legal
Primary City: Richmond
Other Location(s):
Province: British Columbia
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: CPMGB01
Number of Vacancies: 1
Recruiter’s name: Mani Takhar
Telephone:
Position Reports To: Chris Meaney
Area of Competition: Nationally
Posting Date (05/15/2023):
Closing Date (05/29/2023):
Job Description
Responsible for assisting Counsel with all legal matters; monitors files during Counsel’s absence; processes highly confidential work and seeks additional information where necessary; prepares and drafts various legal documents and correspondence; summarizes files and decisions; maintains liaison with various departments within the Corporation and law firms across Canada; participates in meetings; conducts research by examining specific areas of law; gathers data and develops and maintains various reports; undertakes special projects; assists Counsel as needed.
Job Responsibilities
Below are the main job requirements and responsibilities for Officer, Paralegal and Law Office Management.
Administers and coordinates all legal matters that have been assigned to the Paralegal including; participating in meetings and ensuring follow-ups on required items are done, provides client groups with required documentation, responds to all requests for information in a timely manner either via telephone or correspondence, verifies information in supporting documents to go to court, arbitration, boards, etc. is accurate and, under the supervision of the Counsel, drafts a variety of documents, takes on special assignments/projects and assists Counsel as needed.
Maintains familiarity with all legal matters requiring negotiation, legal analysis, review, recommendations and/or approval in order to assist Counsel and to answer inquiries with utmost discretion from various sources (e.g. Canada Post personnel, external counsel, external parties and opposing counsel) and brings attention to Counsel any urgent requests for information and situations that could expose Canada Post to criticism, if not handled in a prompt, discrete and tactful manner.
Gathers, analyzes, synthesizes and provides recommendations to the Counsel on legal and factual information to assist in the preparation of legal documents for use in litigation and corporate/commercial matters, as well to participate in the decisions concerning procedures relative to all legal matters.
Gathers, organizes and assesses documentary evidence for relevancy and completeness, solicitor-client privilege, third party information (files, records and documents) to assist Counsel in the preparation of legal/factual documents and, interprets and distinguishes relevant jurisprudence to develop potential solutions, options and recommendations to Counsel.
Job Responsibilities (continued)
Communicates with the various legal services (clerks, court reporters, etc.) to ensure that everything is ready for Counsel when in charge of a matter that is going to arbitration, trial, discovery, etc. and as requested, contacts external Counsels to provide them with necessary documentation and information.
Develops and implements internal schedules to ensure the receipt of appropriate documentation from external counsel is recorded and, inputs and ensures the accuracy of information related to specific matters into an electronic information management system.
Records and tracks time expenditures using an electronic time tracking system, which is reviewed by management and, monitors requisitions, utilization and costs of external counsel and assists Counsel in controlling expenditures.
May provide administrative services to the Office of the Assistant General Counsel in managing the Head Office law practice relating to the new business of the Corporation, as well as the legal practice in Central and West.
Qualifications
Education
Completed post-secondary secondary diploma in a Legal Assistant, Law Clerk, Paralegal or equivalent program; OR a combination of equivalent professional experience and training.
Experience
2+ years experience as a successful legal assistant, law clerk, and/or paralegal, in a law office environment with a litigation practice. Additional years of relevant experience an asset.
1 or more years of experience in labour law an asset.
Other Candidate Requirements
Proficiency with Microsoft Office programs
Demonstrated ability use electronic systems for maintaining legal files.
Strong client-service, organization and time-management skills.
Excellent written and verbal communications skills in English. French an asset
Other Information
Safety Sensitive Positions
This position may be considered a Safety Sensitive position.
Employment Equity
Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.
Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.
Accommodation
Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.
Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.
Our Leadership Behaviours
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner that aligns with the corporation's best interests.
Accountability – An individual who strives for performance excellence and who holds themselves and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.
Our Values
We value diversity as an essential part of who we are as a company, how we operate and how we see our future. We believe that attracting, developing, and retaining people who reflect the diversity of Canada is essential to our success because this matters to all communities and customers we serve.
Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.
Safety – We are committed to a safe and healthy environment for all our stakeholders.
Customer – We serve Canadians with pride and passion.
Respect – We treat each other with fairness and respect.
Integrity – We act responsibly and with integrity.
Transformation – We will innovate and transform to win in the marketplace.
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