Payroll Specialist Job at Durham College
ABOUT DURHAM COLLEGE
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be ranked as one of the GTA’s Top 100 employers.
The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.
With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.
Serving the Durham Region and Northumberland County communities for over 55 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs – including five honours bachelor degrees and eleven apprenticeship programs. Led by over 1,860 full- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.
Long-standing campus partners DC and Ontario Tech University have enjoyed a productive partnership for two decades. The two institutions’ history of collaboration includes an array of seamless and flexible academic pathway programs for students. The college and university also share some campus services and facilities.
Students and staff from both institutions benefit from top-notch health and wellness facilities and some of the highlights include the revitalized Softball Diamond, Campus Fieldhouse, Campus Ice Centre with twin pads, outdoor Soccer Field, the state-of-the-art Campus Recreation and Wellness Centre (CRWC) which includes 5 gymnasiums, studios, indoor track, FLEX fitness centre, and a high-performance training centre, as well as Fitness facilities at Whitby campus. These facilities see on average 20,000 student visits monthly. Campus Recreation programming enjoys great success with over 7,000 students participating annually.
DUTIES AND RESPONSIBILITIES:
The incumbents’ role is to process payroll and adhere to prescribed deadlines, policies and procedures. The incumbent calculates and prepares a variety of disbursements and reconciliations.
Additionally, the incumbent provides office coverage; act as the first line of contact for resolving issues and determines when escalation to manager is required; explain policies and procedures and assist with the implementation of new processes and procedures.
Payroll Processing:
- Input and balance payroll from approved timesheets and supporting documentation for payroll – monthly and bi-weekly.
- Verify all output from payroll service provider (CADP).
- Distribute pay cheques / stubs according to procedures.
- Prepare and verify Record of Employment.
- Maintain and update individual files for all full-time employees and some part-time employee timesheets and contracts.
- Balance clearance and liability accounts and review department’s monthly reconciliations for managers’ approval.
Disbursements/Reconciliations:
- Calculate and prepare documentation for varied payroll remittances such as union dues, benefit premiums, WSIB, United Way, CAAT pension and garnishees, etc.
- Balance registered pension reports on a quarterly basis.
Other Duties:
- Respond to daily inquiries from employees, Employment Insurance, etc.
- Verify annual registers and other documentation for accuracy.
- Prepare annual pension adjustments.
- Distribute T4s and T4As.
- Provide back-up support for coworkers in case of absence.
- Provide support to the manager by assisting with allocation of work assignments; providing support and solutions to coworkers when required; ensuring staff coverage.
- Determine when issues are to be escalated to the manager for resolution.
- Provide recommendations to the manager regarding implementation of new processes and procedures.
- Provide support to the manager by ensuring the following:
- Annual Registers are reconciled; pension report discrepancies are addressed; Calendar Year End duties are completed including PA’s & T4 adjustment batches, EHT, WSIB and T4/T4A reconciliations.
QUALIFICATIONS:
- Minimum two-year diploma in Business Administration – Accounting major.
- National Payroll Institute (NPI) PCP certification is required.
- Minimum of three years’ experience in an accounting or payroll role.
- Demonstrated knowledge of payroll processes and regulatory requirements.
- Proven knowledge of legislation to ensure compliance with regulatory agencies.
- Adaptable, flexible and innovative problem-solving skills.
- Strong organizational, time management skills in planning, executing and completing tasks.
- Ability to work well under pressure in a busy and high volume environment.
- Ability to work well both independently and as part of a team.
- Ability to work professionally and effectively with people at all levels in and outside of the college.
Required Skills
Starting Hourly Rate: $30.87; Four Year Rate: $35.77
Required Experience
Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm).
Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes on February 28, 2023. Competition number SS23-22.
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