CReceptionist

Competition #2022-096

Category: Full-time - Indefinite

Position Summary

Under the direction of the Assembly of Manitoba Chiefs Secretariat, the Receptionist is responsible for providing a wide range of comprehensive reception and administrative duties.

Key Responsibilities

• Available to provide administrative support for the office when required;
• Respond to external and internal inquiries timely and professionally;
• Screen incoming client calls and refer to appropriate staff;
• Serve as a first point of contact for all public inquiries;
• Directs inquiries to the appropriate staff;
• Identify urgent inquiries and follow up as required;
• Receiving, documenting, and processing incoming mail daily, photocopying and distribution of mail to appropriate staff members on daily basis;
• Photocopying, documenting, and processing of incoming and outgoing faxed materials daily;
• Coding faxes and Xerox Machine;
• Coding and entering mail in excel program;
• Track office supply inventory and help identify supply requirements;
• Assisting in the logistical planning and general organizing of conferences and meeting when required;
• Generally, assist other support staff wherever required or directed by supervisor or senior management;
• Training supervision and evaluation of students gaining on the job training experience when placed in the organization;
• General upkeep of the photocopier, fax machine equipment;
• Dealing with front desk public enquires;
• Other duties as assigned.

Qualifications

Education & Experience

• Possess a Business Administration or Office Administration diploma from a recognized college or technical institute, or a combination of two year’s related experience and/or education/training;
• Must be able to work well under pressure and meet deadlines;
• Excellent administrative, editing, organizational skills and research abilities;
• Knowledge of general office procedures, practices, maintains confidentiality and office equipment operations;
• Knowledge of First Nation culture, history, and issues;
• Excellent interpersonal skills and ability to work co-operatively as a part of an interdisciplinary team of professionals;
• Ability to communicate effectively, both orally and in writing, demonstrated empathy;
• Demonstrated ability to work independently with minimal supervision;
• Proficient in using Microsoft office - Word, Excel, Power Point and Outlook, accurate typing speed of 60 wpm;
• Adhere to AMC policies and procedures with specific attention to attendance, and professional ethics;

Interested applicants are invited to submit their cover letter identifying the position title applying for, qualifications, and resume, along with 3 professional reference listings (include a most recent employer reference) to:

Human Resources Department

Assembly of Manitoba Chiefs

14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

For best results submit your application to BambooHR

https://manitobachiefs.com/about/job-opportunities/

Quote Competition # 2022-096 in your application.

Closing Date: December 14, 2022