Job Posting # 915060

University Health Network (UHN) is looking for an experienced professional to fill the key role of Research Administrative Assistant I in our Clinical and Computational Neuroscience Department.

Transforming lives and communities through excellence in care, discovery and learning.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

University Health Network (UHN) is a research hospital affiliated with the University of Toronto and a member of the Toronto Academic Health Science Network. The scope of research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. Research across UHN's five research institutes spans the full spectrum of diseases and disciplines, including cancer, cardiovascular sciences, transplantation, neural and sensory sciences, musculoskeletal health, rehabilitation sciences, and community and population health. Find out about our purpose, values and principles here.

The Research Administrative Assistant I position reports directly to the Principal Investigator of the Neuron to Brain Lab located within the Krembil Brain Institute. The Neuron to Brain Lab is comprised of both basic and clinical research teams that use electrophysiological methods to investigate, in human and/or mouse brain, the mechanisms of seizure initiation and the imbalance between inhibition and excitation in cellular networks caused by epilepsy and seizure.

Key Responsibilities:

• Provide administrative support and coordination to Neuron to Brain Lab PI and staff, including managing PI calendar, scheduling meetings, preparing meeting documents, coordinating travel arrangements, general reception, and other clerical duties as required.
• Retrieval and response to all enquiries for the lab; this includes in person, voice mail, hard copy mail, and email messages for the office.
• Arrange meetings, distribute background information and agendas, book and set up rooms, take and transcribe minutes, circulate minutes in a timely manner, and follow-up as necessary.
• Ability to maintain effective and productive working relationships with internal and external stakeholder, including supporting hiring, onboarding and collaborations across PIs’ collaborations.
• Provide support to maintain Neuron to Brain electronic information support systems (project management portals, REB portals, Invoicing, grant contracts, finance expense reports).
• Communicate with senior level stakeholders including government officials, university authorities and the research community in general.
• Contribute/participate in the implementation of special projects and office operations that support the strategic directions of the PI’s collaboration with Neuron to Brain Lab staff, students, and collaborators.
• Support all other duties as directed by PI and assigned as part of the Admin I role.

Qualifications:

• Completion of Grade XII or recognized equivalent.
• Completion of a recognized post-secondary office administration program at the certificate level or equivalent.
• Two (2) years related administrative support experience.
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
• Experience working in a health care environment an asset.
• Good verbal and written communication skills.
• Good organizational and time management skills.
• Good interpersonal and customer service skills.
• Ability to produce high quality work in accordance with Hospital standards.
• Ability to work well under pressure.
• Ability to use good judgment in assessing difficult situations.
• Knowledge of general office practices, procedures and standards.
• Knowledge of medical terminology an asset.

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

Posting Date: February 24, 2023 Closing Date: March 24, 2023

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.

UHN thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.