Title: Accounts Payable Coordinator Reporting to: Staff Accountant

Department: Finance Date issued: 02.24.2023

Location: Waterdown

JOB DESCRIPTION
Job Summary:

The Accounts Payable Coordinator will be responsible for receiving, verifying, classifying, and recording accounts payable data into Connon Nurseries’ accounting software, for processing outgoing payments in an accurate and timely manner, for tracking the status of invoices as they move through the various stages of the accounts payable process, for reconciliation activities associated with accounts payable, and for providing administrative support to Connon Nurseries’ management.

Responsibilities and Duties:

- Perform day to day activities, including receiving, verifying, classifying, and recording accounts payable data

- confirm and/or initiate approval of invoices by appropriate Connon Nurseries’ staff

- three way matching of invoice, PO, and receiving documents

- Understand expense accounts and cost centers

- Data entry of accounts payable data into Connon Nurseries’ accounting software

- General ledger journal entries

- Maintain certain suppliers’ invoice information using MS Excel

- Process biweekly/weekly payment runs including compiling and getting approval for payment proposals, process payment of approved proposals using various payment methods (ACH, cheque, VISA, Contra, wire, etc.)

- Maintain the filing system as invoices move through the accounts payable process

- Maintain and develop certain MS Excel spreadsheets

- Work with various departments across Connon Nurseries to resolve discrepancies and other issues when necessary

- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements

- Reconcile general ledger accounts related to accounts payable

- Preparing various reports for management and others related to accounts payable using the accounting software and MS Excel spreadsheets

- Assist with audit support as necessary

- Other duties as assigned

Requirements and Skills:

- 10+ years proven work experience in Accounts Payable (related College diploma an asset)

- Proficiency in use of Microsoft Office suite (especially Word, Excel, Outlook, and Teams)

- Proficiency in the use of fully computerized accounting system

- Solid understanding of basic bookkeeping and accounts payable principles

- Data entry skills with a knack for numbers

- High degree of accuracy and attention to detail

- Ability to handle seasonal time pressures

- Ability to uncover inefficiencies and recommend solutions

- Ability to anticipate and seek resolution to questions and/or issues before they occur

This role will reduce hours in off season period.

Connon Nurseries is an equal opportunity employer. Should you require any modifications during the interview process please connect directly with our Human Resources Manager.

Job Type: Full-time

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Waterdown, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• vendor management: 1 year (preferred)
• Accounts payable: 1 year (preferred)

Work Location: In person

Expected start date: 2023-03-01

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