About us

St. Paul's Anglican Church requires a positive person to manage a busy parish office during a Maternity Leave (possibility of becoming permanent after one year). The successful candidate will welcome visitors, tourists, contractors, other staff, parishioners on a daily basis. The workload priority is to assist the Rector with weekly preparations for Sunday services. Also, to assist the Music Director with Special Events and assist the Property Manager with booking contractors. St. Paul's is a Federal, Provincial & Municipal Heritage building steeped in the history of colonial NS. It is the oldest public building in Halifax; the oldest Anglican place of worship in Canada (began 1749), commemorating its 275th year in 2024/25. It has been a sanctuary since the mid 18th century; a place of Christian worship for more than 14,000 Sundays; houses the longest-running Sunday School in Canada; stores Archival material from 1749; celebrates special events such as The Halifax Jazz Festival; Christmas On The Grand Parade; welcomes over 10,000 Cruise Line Tourists every summer; is in the process of sincere reconciliation practices with the local Indigenous Community; serves a number of long-standing Outreach and Mission groups including a free Wednesday Lunch Program for those on hard-times; St. Paul's Home supporting troubled Youth; Holly House (branch of the Elizabeth Fry Society); St. Mark's Food Bank and the Mi'kmaw Native Friendship Centre to name a few. It hosts a vibrant weekly Youth Group; Bible Studies; ALPHA course; Lenten Retreats; Noon Theology Zoom; nurtures a talented Choir and equally talented Contemporary Music Team. It's never dull at St. Paul's. Please visit our website for more exciting details.

Direct Supervisor: Treasurer’s Assistant (TA) who reports to the Executive

1. Specific Responsibilities and Office Requirements

a) Opening (dis-arming alarm) & closing (arming) the church for regular office hours on your days of work. Typical hours will be Monday to Friday weekly from 8:30am-2:30pm or 30hrs/wk;

b) working co-operatively in the parish office space with Rector, Treasurer, T.A., Wardens, Staff, Sexton and other parish office or ministry volunteers as well as hired tradespeople;

c) responsible for the preparation/printing of all documents for weekly and special liturgical events (weekly Sunday Leaflet, occasional Funeral Leaflets, occasional Wedding Leaflets, Baptism inserts, etc.) as well as other parish publications such as St. Paul’s Journal and Parish Directory. Retrieval from TPH (The Printing House on Barrington St. of all printed documents – 1 minute walk weekly);

d) preparing documents (digital and hard copy) for Rector, Wardens, Staff, Property Manager, Music Director and various groups, organizations and governance meetings within the parish email system;

e) occasionally assisting in the maintaining and scheduling of Church events, liturgical and non-liturgical, in consultation with (as needed) the TA;

f) communicating with the wider parish community (when needed) via emails and other means under the direction of the TA;

g) greeting visitors to the church office during scheduled hours of work, answering the telephone and forwarding messages appropriately; checking/responding to voice mail/emails; communicating with TA, Rector, Wardens and parish along with other representatives on council(s) and or committees. Pleasant communication skills are required; cell phone is required;

h) general office duties: assisting with the management of office supplies; snail mail; invoice payments mailings initiated by TA; petty cash management; filing; answering/vetting inquiries by telephone and email; purchasing office items occasionally (like postage stamps for example) from Canada Post (Scotia Square) with petty cash; mailing envelopes; picking up printed documents from printers (next door); supporting Outreach ministries/appeals; support for risk management, parish Health and Safety as requested and assigned by the Wardens; support of tasks and quotes for building maintenance and property issues.

i) managing the office computer system (knowledge of Microsoft Office, Powerpoint, Word, Excel, gmail);

j) general care of office equipment;

k) interfacing with public visitors, tourists, Summer Students and those in pastoral need.

2. Record Keeping

a) maintaining the parish paper filing system in the office and coordinating ‘older’ files with Archives Team (upstairs in The Gallery);

b) assist TA with maintaining the parish contact list;

c) maintain the daily LOG NOTEBOOK which keeps track of all phone calls and visits that aren’t on email (since those are already kept in their own way);

d) organization of The IMO Flower ROTA; The Weekly Sunday Duties ROTA; be the ‘link’ between Search Requests and the Archives Team

3. Salary: begins at $16/hr – This is currently a MATERNITY LEAVE POSITION, however should the current Parish Administrator decide not to return as is anticipated on July 1st, 2024 … your one-year contract will be reviewed on your Anniversary hiring date and the position may become permanent if agreeable between both parties. Vacation: 2 weeks’ unpaid vacation after one full year of employment (4% vacation pay added to salary bi-monthly).

- initial training will be arranged between the TA and current Parish Administrator, consisting of in-person training as well as remote training.

- ongoing training/assistance Mon-Fri with the TA (June 30this current PA last day). The TA will always be available for questions/assistance remotely when not in the office during regular monthly visits.

This position is in a diverse and positive workplace with excellent working conditions and supported by a congenial team, serving a grateful volunteer parish community. It will suit a cheerful, energetic, and positive person seeking an opportunity to exercise her/his gifts.

Send applications to stpaulshalifax1749@gmail.com

Indicate “Parish Administrator” in the subject line of your e-mail.

In-person interviews will be held at St. Paul’s Church

with the Treasurer Chris Bryant and Treasurer’s Assistant Gail Fulop

Final Applicants will meet with The Rector before a decision is made.

Job Type: Fixed term contract
Contract length: 12 months

Salary: From $16.00 per hour

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Halifax, NS B3J 3K4: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (required)
• Administrative experience: 1 year (required)

Shift availability:

• Day Shift (required)

Work Location: In person

Application deadline: 2023-06-19
Expected start date: 2023-06-26

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