Administrative Assistant Job at University of British Columbia
Staff - Union
Work Performed
Consequence of Error/Judgement
Supervision Received
Works independently under minimal supervision.
Supervision Given
Supervises more than two (2.0) FTE lab members including graduate students, postdoctoral fellows and research assistants.
Minimum Qualifications
Preferred Qualifications
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Administrative Support 3 (Gr8)
Job Title
Administrative Assistant
Department
Strynadka Laboratory | Department of Biochemistry and Molecular Biology | Faculty of Medicine
Compensation Range
$4,137.00 - $4,456.00 CAD Monthly
Posting End Date
March 3, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Mar 15, 2024
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The laboratory of Dr. Natalie Strynadka is looking to hire an CUPE 2950 Administrative Support 3 (Grade 8) Administrative Assistant to join the team. This appointment will be at 50% FTE (17.5 hours per week).
Organizational Status
The Administrative Assistant will report directly to the PI, Dr. Natalie Strynadka.
The laboratory of Dr. Natalie Strynadka is looking to hire an CUPE 2950 Administrative Support 3 (Grade 8) Administrative Assistant to join the team. This appointment will be at 50% FTE (17.5 hours per week).
Organizational Status
The Administrative Assistant will report directly to the PI, Dr. Natalie Strynadka.
Work Performed
- Supervises ~20 lab members, including graduate students, postdoctoral fellows, research assistants and associate in lab fiscal policies and lab safety practise and policies.
- Coordinates complex processes, such as laboratory administration policies.
- Establish and implementing purchasing policies and procedures for the laboratory and communicating with suppliers in matters relating to the monitoring of purchases, negotiating best values and prices; and overseeing equipment repairs.
- Assisting principal investigator in the prioritization of tasks.
- Facilitating and coordinating the organization of multi-investigator collaborations.
- Composes complex correspondence, including documents requiring significant tact and diplomacy or containing sensitive information.
- Responds to confidential telephone, email, and in-person inquiries, and provides information of a complex nature.
- Assists in the development of electronic information support systems including mailing lists, membership lists, and online records administration systems for the laboratory.
- Enters, edits, and manipulates data in relevant information systems, requiring data manipulation processes of a complex nature.
- Performs financial duties such as reconciling journal vouchers, and processing expenses, credit card payments, and travel requisitions.
- Performs other related duties as necessary.
Consequence of Error/Judgement
- Work is performed in accordance with broadly established procedures and practices requiring initiative to plan and complete recurring assignments independently, and judgement to determine which of many methods are applicable in any given situation.
- There are a variety of job tasks requiring ongoing prioritization.
- Responsibilities and work situations are broader in scope, with limited opportunity for standardized solutions.
Supervision Received
Works independently under minimal supervision.
Supervision Given
Supervises more than two (2.0) FTE lab members including graduate students, postdoctoral fellows and research assistants.
Minimum Qualifications
High School graduation, plus one year of post-secondary education, plus four years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
- Excellent communication, interpersonal, organizational, planning, coordination, prioritization, communication and follow-up skills, ability to compose clear and precise business letters.
- Skilled listener, patient with the ability to function as an integral part of a senior team.
- Self-directed with the ability to establish objectives and priorities.
- Good knowledge of university policies and procedures.
- Ability to work both independently and as a member of a team.
- Ability to work under pressure and meet deadlines.
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