Scheduled Hours: Monday to Friday 8:30am to 4:30pm

The Program
At WJS Canada, our passion is to improve lives of children, youth and families that are facing challenges. The Cold Lake office is a busy administration hub supporting the WJS Family Services programs, staff and management in Bonnyville and Cold Lake.

The Position
The successful applicant will assist Program Managers with client and employee files, scheduling, light HR/accounting duties, as well as other administration items for the programs as needed.

In Your Role You Will

• Prepare, code & submit for approval invoices, bills, expense claims, etc. according to established timelines.
• Take minutes at various meetings.
• Complete and submit payroll time sheets, leave requests and other personnel forms.
• Create program reports, documentation and written communications.
• Maintain petty cash fund.
• Telephone and in-person reception.
• Organize and store confidential employee personnel records & client files, etc.
• Schedule appointments.
• Direct clients to appropriate agencies, contacts and/or service providers.
• Maintain office supplies and equipment.
• Liaise with funding agencies and other WJS offices.

*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.

As An Ideal Candidate You Possess

• Graduation from a post secondary Office Administration Program or an equivalent combination of education and experience
• Office administration experience
• Excellent Microsoft Office 365, Word, Excel skills
• Good knowledge of client and personnel file maintenance, data systems, payroll and invoicing

What WJS Canada does
WJS strengthens families through:

• Family Reunification, Preservation and Support
• Home Visitation
• Supported Family Time
• Child in Care Services
• Foster and Kinship Care and Support
• Personal and Family Counselling
• Driver Escorts for Families

Our Employees Enjoy

• Financial reward for New Hire/Employee referrals
• A fair and equitable wage.
• An excellent Health and Dental benefit plan, with premiums paid by the employer!
• Programming that meets current best practices.
• Innovation that sets and defines new standards of care.
• An empowering balance of independence and supervision.
• World-class staff training and personal development.

Job Types: Full-time, Permanent

Salary: $18.50-$25.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• DCS / DEC (preferred)

Work Location: One location

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