Administrative Assistant - Contract Management Job at Alithya
Administrative Assistant - Contract Management
montrealMontreal, Quebec, Canada
Please note that this is a hybrid position. Candidates must have an eligible work permit for Canada and be fluent in French.
Do you want to experience the essence of a large organization in a company with a personal touch? Come and work with us! We are looking for creative, innovative, and collaborative people like you to join our team.
At the heart of Alithya’s values is the well-being of our employees and their families. That's why we continue to follow the Public Health Agency of Canada’s recommendations closely.
We remain close to you while keeping our distance via Phone, Microsoft Teams, Zoom or however you like.
- Validate and control the administrative information received, necessary for the drafting of contracts;
- Draft the contracts and annexes for the various consultants in the client mandate (from a predefined model);
- Ensure the verification, the sending and the follow-up of contracts with the parties until the signature is obtained;
- Follow up on missing documents and unsigned contracts with the various internal parties;
- Validate and control the signed contracts received and file them;
- Maintain the various follow-up documents;
- Collect and verify information for billing purposes;
- Perform data entry after verification of information;
- Support the timesheet process in Oracle;
- Communicate and coordinate information with the various departments;
- Participate in the development or revision of processes and suggest improvements;
- Perform any other related tasks.
Does this sound like you?
- DEC or AEC in administration or a related field, or a combination such as a DEP in secretarial studies and relevant experience;
- Minimum of two (2) years of relevant experience;
- Mastery of the Office Suite;
- Ability to communicate with various stakeholders;
- Organizational skills and management of priorities;
- Comfortable with collaborative tools and strong ability to learn new tools;
- Stress management and strong adaptability to change;
- Thoroughness, rigour, attention to detail;
- Team spirit;
- Autonomy, resourcefulness, discretion, solution orientation, tact and diplomacy;
- Excellent written and oral communication in French and English;
- Communication with teams in French and English. Level expected:
- French: 4/4
- English: 3/4
- 40.0 hours per week;
- Opportunities to develop and grow your career;
- Work with diverse technologies, projects, clients and sectors;
- Spend your days in a creative and innovative environment;
- Share experience and knowledge as part of an agile and dynamic team;
- A great balance between work and personal life;
- Access to exciting educational opportunities (internal, conferences, events, courses, certifications, etc.);
- Personal recognition of your important professional contributions;
- Great cultural diversity across our teams.
Why join our team?
Because creativity, passion, integrity and wellness are the company’s core values, we are looking for people like you who are enthusiastic, innovative, open-minded, team players and eager to learn.
Working at Alithya is a chance to be part of an energetic, dynamic, and growing team of more than 2,000 professionals in Canada, the United States and France. Our diverse practices and the extensive major projects entrusted to us by our prestigious clients allows us to offer many high growth potential opportunities to our employees in well-established technologies.
Alithya Group is an advocate for workforce diversity and as such, encourages the participation of women in management roles. We belong to the 30% Club, which encourages women’s access to leadership positions.
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