Job Information

Job Requisition ID: 36338

Ministry: Justice

Location: Calgary

Full or Part-Time: Full-time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: April 06, 2023

Classification: Administrative Support 5

About Us

Role

Why join us?

This role is critical administrative support to the Office of the Executive Director & Registrar of the Alberta Court of Appeal (ED). The Executive Director is the chief administration officer of the Court accountable directly to the Chief Justice of Alberta and accountable for supporting the development of the strategic plan and delivering on all court operations priorities that include court modernization and workforce engagement.

The Admin Assistant to Executive Director, as the administrative representative of the Office of the Executive Director, receives and processes highly confidential and sensitive information and acts as a resource to other administrative support staff within the Court.

The job duties include (but not limited to):

• Information retrieval and research: Researching and composing correspondence for the Executive Director and researching and preparing background material for executive meetings.
• Schedule coordination: actively managing the commitments and schedule of the ED and coordinating court administration committee meetings
• Task Management: Monitoring, tracking, and negotiating timelines for ED and management team related matters
• Records and Information Management: managing the creation and storage of reports, files and official records.
• Front Line inquiries: Responding directly to day-to-day administrative inquiries on behalf of the ED.
• Ambassador: for the ED and their office, ensuring effective stakeholder management and relations as required.
• Contributor: actively participate in business process improvement initiatives related to the effective operations of the management team
• Special Projects: the position may also carry out administrative special projects.

You will handle highly confidential and sensitive information and demonstrate excellent interpersonal and oral and written communication skills. You will provide support in a highly professional manner with a high degree of autonomy, diplomacy, and confidentiality.

You will respond effectively and knowledgeably to emerging issues and takes appropriate, and often independent action, within appropriate guidelines. Sound judgement is used in making decisions, applying policies, procedures, and established practices. Where issues are not clearly defined, you are responsible to draw on experience and/or implements innovative solutions appropriate to the situation.

You are an ambassador for the ED exhibiting strong interpersonal relationship and problem-solving skills when dealing with internal and external stakeholders.

Qualifications

Requirements:

• High School Diploma
• Three years progressively responsible related experience in supporting senior manager and executives.

Equivalency: Directly related education or experience considered on the basis of:

• One year of education for one year of experience; or
• One year of experience for one year of education.

Assets include experience with:

• Strong written and verbal communication skills applied in drafting/composing varied correspondence.
• Demonstrated ability to manage complex and ever-changing schedules and deadlines
• Strong relationship-building and conflict resolution skills.
• Exceptional proficiency in Microsoft Office systems, task management systems and advanced knowledge in outlook.
• Strong organizational and priority-setting skills, ability to manage multiple issues at any given time.
• Information research, analysis, and evaluation skills.
• Diploma or degree in public administration or related field.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies:

In this role, you will contribute to our team by demonstrating the following behavioral competencies:

• AGILITY: You are able to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
• SYSTEMS THINKING: You consistently take a holistic and long-term view of challenges and opportunities at multiple levels across related areas.
• DEVELOP NETWORKS: You proactively build networks, connecting and building trust in relationships with different stakeholders.
• BUILD COLLABORATIVE ENVIRONMENTS: You lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• CREATIVE PROBLEM SOLVING: You are able to assess options, and implications in new ways to achieve outcomes and solution.
• DRIVE FOR RESULTS: You are able to determine what outcomes are important and maximize the use of resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and all stakeholders.

Salary

$1,884.99 to $2,307.87 biweekly ($49,198 - $60,235/year)

Notes

This position works Monday to Friday, 8:15AM – 4:30PM, 36.25 hours a week.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Optional: Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –
• Pension plans:
• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, please contact Veronica Noronha at Veronica.Noronha@gov.ab.ca.

If this competition is closed as per the closing date noted above, please continue to check