Billing Coordinator Job at Aecon Group
Build Your Career at Aecon
Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.
We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!
What is the Opportunity?
Aecon Construction Ontario East Limited, Heavy Civil Division has an opportunity for a Billing Coordinator in the Administrative department, located in Carp, ON. Reporting to the Cost Control Manager, the Billing Coordinator will be responsible for processing accurate and timely invoicing to customers as well as the preparation of reports as required by management for distribution to both internal and external users. The Billing Coordinator will liaise between all concerned parties to discuss and resolve any problems and maintain communications/paper work.
What You'll Do Here:
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Generate and maintain interim and final invoices in SAP for internal and external customers.
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Distribute, upload and save invoices on network.
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Learn client billing systems and what is required for a proper invoice.
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Interact with Project Managers and Project Coordinators to gather required inputs and to ensure that monthly billing is done on a timely basis.
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Assist with the communication of company policies regarding job set up, credit, invoicing and payment terms to assist Account Receivable.
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Enter interim and Final invoices into System.
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Confirm client receipt of invoice, assist in identifying and resolving invoicing issues and customer discrepancies.
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Obtain WSIB, insurance certificates and statutory declarations as required for clients.
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Support and assist with internal and external audits.
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Allocate receipts to corresponding invoices.
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Maintain invoice summary log in Project Folder.
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Assist with other areas of accounting and reporting as required including assisting with processing of accounts payable and preparation of subcontract payments as well as month end related accruals.
What You Bring to the Team:
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Post-secondary education preferred.
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Knowledge of SAP system would be preferred.
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Experience in other general account activities such as accounts receivable and accounts payable would be considered an asset.
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Must be a self-starter and can work independently and as a team member.
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Excellent written and verbal communication skills.
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Must be able to deal tactfully and assertively with customers, co-workers, project managers and senior staff.
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Strong attention to detail.
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Must be highly organized and able to multi-task.
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Strong computer skills, proficiency in MS office specifically Excel, Teams, Word and Powerpoint.
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Exhibit a strong work ethic.
What Makes us Aecon Proud:
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Engaging and agile workplace culture, collaborative and inclusive teams
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Commitment to sustainability and to becoming a net-zero company by 2050
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Investing in our people through a variety of learning and development programs such as Aecon University, BluePrint leadership program, and Project Management Academy.
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Variety of wellness benefits, access to virtual health care, 100% employer-paid health and dental premiums, Employee Assistance Program, Best Doctors Program, and more.
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Tuition reimbursement opportunities.
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Recognition and rewards through Aecon Accolades, Aecon Achievement Awards and more.
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Employee Stock Options, Short Term Incentive Program, Retirement Savings and Pension Plan.
Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.
We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.
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