Document Controller - ( 2300023R )

Description

Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with top environmental talents on work that’s critical to our clients and the communities they support. Join a team that has the environment down to a science.

Your Opportunity

We are seeking someone to join our team for a two-year contract, who brings practical and technical document controls experience for a large, multi-year transportation project.

Our team is highly collaborative, fast-paced, and geographically diverse. A team-first mentality, along with hard work, flexibility, exceptional customer service, and personal accountability are the keys to our success.

If you’re the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet with you!

Your Key Responsibilities

• Providing document management / control services for our multi-year transportation project
• Partner with others to:

+ Help our projects stay on schedule and within budget by tracking, controlling, and providing status reports of deliverables throughout their lifecycles.

+ Ensure quality, accuracy, and adherence to Stantec and client standards which govern things like workflows, metadata, formatting, document and revision numbering, document transmittal, and approvals for example.

+ Provide training and support for Stantec’s and the client’s electronic filing systems.

+ Participate in improvement initiatives.

• Perform project and operational administrative duties, such as:

+ Formatting and proofreading documents.

+ Organizing and attending meetings.

+ Capturing meeting minutes, action items, and decisions.

Qualifications

Your Capabilities and Credentials

• Experience with document control systems, processes, and standards, particularly within public/government sector.
• Ability to work under pressure and meet tight deadlines.
• Ability to learn and adapt to programs and processes quickly.
• Excellence in the following areas:

+ communication (written and oral, and to a variety of audiences),

+ critical thinking and analytics,

+ interpersonal skills,

+ time management,

+ organizational skills,

+ attention to detail,

+ multitasking, and

+ prioritization.

• Effective team player with demonstrated ability to work with little or no supervision.
• Proficiency with the following software:

+ Microsoft (MS) Office 365, specifically Word, Excel, PowerPoint, and Outlook

+ Adobe Acrobat Professional

• Familiarity with the project management lifecycle.

Education and Experience

• Post-secondary degree in related field with minimum of 2–3 years’ relevant experience.
• Experience in consulting engineering or construction is desirable.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

Primary Location : Canada-Ontario-Markham

Other Locations : Canada-Ontario-London, Canada-Ontario-Stoney Creek, Canada-Ontario-Mississauga, Canada-Ontario-Waterloo

Organization : BC-1609 EnvSvcs-CA Ontario West

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : May 15, 2023, 11:55:07 AM

Req ID: 2300023R

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans