Executive Assistant Job at Eastern Health Canada
Job Summary
The Vice President of Clinical Services-Cancer Care, Clinical Efficiency, Medicine, Surgical and Perioperative Services and the Executive Director-Correctional Services, Emergency and Ambulatory Care, and Mental Health and Addictions are looking for a highly motivated and skilled individual to perform as their Executive Assistant.
The Executive Assistant is the VP's Office Manager and performs a variety of administrative responsibilities such as managing the VPs schedules, appointments, and meetings; coordinates and organizes travel, events and activities; reviews and organizes budgetary resources and follow ups as appropriate; receives, screens and responds to inquiries/complaints independently. Provides secretarial support to senior level committees, other Executives and their assistants as necessary; and manages confidential files and other sensitive information. Coordinates and acts as a resource for provincial, regional and internal committees including the various programs and special groups.
Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program or a related Degree. Consideration will also be given to candidates having a two-year office administration program and considerable experience.
Courses and proficiency in MS Office Products, Internet and various other computer applications are required.
Experience
A minimum of five years' experience within the last seven in a progressively responsible administrative role; preferably at the Executive Level is required.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.
Competencies (Knowledge, Skills & Abilities)
Demonstrated excellent verbal and written communication and customer service skills.
Demonstrated organizational and time management skills.
Ability to multi-task and be a critical thinker.
Ability to handle complex projects, under pressure and respond appropriately within deadlines.
A skilled typing speed of 45 wpm is required. A typing test may be administered by the Department of Human Resources.
Other
A satisfactory record of work performance and attendance is required.
The Vice President of Clinical Services-Cancer Care, Clinical Efficiency, Medicine, Surgical and Perioperative Services and the Executive Director-Correctional Services, Emergency and Ambulatory Care, and Mental Health and Addictions are looking for a highly motivated and skilled individual to perform as their Executive Assistant.
The Executive Assistant is the VP's Office Manager and performs a variety of administrative responsibilities such as managing the VPs schedules, appointments, and meetings; coordinates and organizes travel, events and activities; reviews and organizes budgetary resources and follow ups as appropriate; receives, screens and responds to inquiries/complaints independently. Provides secretarial support to senior level committees, other Executives and their assistants as necessary; and manages confidential files and other sensitive information. Coordinates and acts as a resource for provincial, regional and internal committees including the various programs and special groups.
Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program or a related Degree. Consideration will also be given to candidates having a two-year office administration program and considerable experience.
Courses and proficiency in MS Office Products, Internet and various other computer applications are required.
Experience
A minimum of five years' experience within the last seven in a progressively responsible administrative role; preferably at the Executive Level is required.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.
Competencies (Knowledge, Skills & Abilities)
Demonstrated excellent verbal and written communication and customer service skills.
Demonstrated organizational and time management skills.
Ability to multi-task and be a critical thinker.
Ability to handle complex projects, under pressure and respond appropriately within deadlines.
A skilled typing speed of 45 wpm is required. A typing test may be administered by the Department of Human Resources.
Other
A satisfactory record of work performance and attendance is required.
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