Sinopec Canada is a wholly owned subsidiary of a major International upstream oil and gas company, Sinopec International Petroleum Exploration and Production Corporation (SIPC) headquartered in Beijing, China. Sinopec Canada has been an active participant in the Canadian energy industry since 2005. Joining Sinopec Canada as a Field Administrator means becoming an important part of our team dedicated to making successful contributions to a sustainable future.

Primary Purpose of Position

Reporting to the Senior Foreman, Field (office based in one of the field offices in Grande Prairie/Drayton Valley/Warburg), the Field Administrator will be responsible for assisting the Operations & Maintenance teams with day-to-day administrative and reporting responsibilities.

Roles and Responsibilities

• Primary role of reviewing, coding, routing an of invoices in the Ariba (SAP) system.
• Work with AP department on invoice error correction.
• Become proficent with field administration duties to assist other field administrators, as required.
• Provide virtual vacation coverage of field administrators in the field offices.
• As the first point of contact, warmly greet visitors, answer phones, accept and sort incoming mail, and arrange couriers.
• Coordinate with various departments to onboard new employees including setting up access to Sinopec Daylight programs, managing vehicle handover, mobile phones, equipment and required documentation.
• Generate required reports prior to weekly meetings, record clear and concise minutes and distribute to attendees, as required.
• Administer the Competency Management and Development System (CMDS) for field operations.
• Assist in the creation and presentation of monthly field safety meeting Powerpoint presentations.
• Compile information from various sources to complete monthly Tier reports.
• Support maintaining and organizing all electronic filing in an efficient and user-friendly manner.
• Order office stationery and supplies, as required.
• Provide support to the Area Maintenace Foreman, as required.

Position Knowledge, Skills and Experience

• Proficient knowledge of Microsoft Office, including but not limited to Microsoft Excel, Word, PowerPoint and Outlook with the capability to learn new programs quickly.
• Strong organizational abilities with attention to detail and excellent customer service skills.
• Demonstrate strong and effective communication skills.
• Ability to partner with internal departments and external vendors to resolve issues.
• Knowledge of SAP Ariba, Oplii, ComplyWorks and Prodview software is considered an asset.
• Demonstrate excellent customer service.
• High level of integrity in all actions, complying with and promoting the company’s core values, a respectful work environment, and aligning with the code of business conduct.
• Demonstrated ability to understand and work well in a diverse and multi-cultural environment.

Qualifications

• 3-7 years of office administration experience
• Minimum of 3 years oil and gas administration, or accounts payable experience
• Post-secondary education in administration is preferred
• Must be legally qualified to work in Canada

Come work with us!

If you are looking for meaningful new challenges and have a solutions-oriented attitude, we want to hear from you. Join Sinopec Canada for a workplace filled with diversity, rewarding work, and opportunities to develop new skills and grow your career.

To apply, submit your resume and cover letter on the careers section of our website, www.sinopeccanada.com. Only those selected for an interview will be contacted. Thank you in advance for your interest.

At Sinopec Canada, we are committed to fostering a diverse, inclusive, and accessible environment, where all employees feel valued, respected and supported. If you require an accommodation for the recruitment/interview process (including accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

Please note that our job postings are typically open for two weeks, so do not delay, apply now.

Job Types: Full-time, Contract

Schedule:

• Monday to Friday

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