The Legal Assistant, Corporate-Commercial will primarily support the efforts of the corporate-commercial lawyers at the organization, assisting with day-to-day tasks such as file management, organizing work, and other duties This position is responsible for aspects of the following areas:

• General Administration

• Corporate-Commercial Support

Key Responsibilities:

General Administration

• Preparing and drafting various correspondence and documents.
• Opening, updating (including data entry and scanning of documentation), organizing, maintaining, and closing legal files (paper and electronic).
• Performing conflict checks, initial calls with clients, etc.
• Reviewing and revisions of format, spelling and grammar on all final documents.
• Booking arrangements (ex. court reporters, food services providers sheriffs, investigators, document servers, doctors and other medical care professional, government organizations).
• Assisting with preparation for hearings/trials, including notifying/scheduling witnesses, organizing books of documents and books of authority, preparing subpoenas.
• Fielding questions, problems, concerns from, and booking meetings with, clients, associates and outside or opposing counsel.
• Preparing document briefs as required.
• Entering and/or verifying lawyer time entries.
• Maintaining an efficient electronic and physical file and document management system.
• Maintaining a full calendar, email management and managing lawyers’ practice and client interactions.
• Translating dictation into typed format.
• Liaising with legal assistants, paralegals, lawyers, and clients on file progress.
• Performing general administrative duties as required.

Corporate-Commercial Support

• Performing due diligence searches (The Property Registry (TPR), Land Titles Office, Companies Office, Bank Act, Bankruptcy, Taxes, and Queen’s Bench).
• Drafting and registering documents at Land Titles (online and through clerks).
• Drafting and completing Personal Property Registry registrations.
• Drafting and filing corporate documents with Companies Office.
• Organizing and setting up new corporations.
• Preparing closing books for corporations.
• Preparing opinions (to be signed on behalf of the firm) based on search results.

Behavioral Skills

• Work effectively in a professional, fast paced environment.
• Experience in an office or business environment.
• Superior organizational, interpersonal and communication skills.
• Strong emphasis on attention to detail and proofreading.
• Strong written and verbal communication skills.
• Mature attitude, professional and strong work ethic.
• Dependability and the ability to work independently and as part of a team.
• Ability to multi-task, prioritize and co-ordinate multiple projects with multiple individuals.
• Has a mindset for helping others, a client service mentality, and a positive attitude.
• Ability to work under pressure, stress, and tight deadlines at times.

Technical Skills

• Legal Administrative Assistant certificate or diploma.
• Strong Microsoft Office skills (Outlook, Word, PowerPoint, and Excel).
• Strong administration and research skills.

Job Type: Full-time

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location

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