We are looking for a Production and Purchasing Coordinator at our Retail Packaging and Display Division in Scarborough. Reporting to the CSM the Production and Purchasing Coordinator is responsible for coordinating and overseeing production order workflow. Acts as a liaison between customer service, production, scheduling and job costing.

Primary Duties and Responsibilities:

• Interface with customer service, scheduling, job costing,
• Gather information and documentation relevant to the look, materials and construction of a project
• Prepare and follow through on critical path requirements of an order
• Communicate all issues concerning jobs (late, shortages, etc.) to customer service and scheduling
• Work with scheduling to review the back log report in order to communicate production order issues to customer service and vendors
• Review and manage all expedite requests with scheduling and customer service
• Purchase all raw and outsourced materials (litho labels, corrugate sheets, special job materials etc) based on the upcoming scheduling requirements into the appropriate management information system software
• Follow up with vendors on outstanding purchase orders made for jobs on hand
• Manage the production information board (slow moving stock, expedites)
• Manage raw material inventory specific to customers including label buys
• Attend vendor meetings regarding performance and pricing structures as requested
• Coordinate and attend pre-production meetings ensuring clean orders to the production floor and controlled schedules for raw material receiving based on those orders in the production schedule.
• Ensure the integrity of records supporting estimates of costs and pricing levels for individual projects
• Provide assistance as a back-up for scheduling and customer service if necessary
• Provide detailed reports to management as requested
• Engage in continual improvement initiatives and on the job training to further the success of the company and for personal growth
• Complete any other assignments or job responsibilities as given by the CSM
• Assist in the training and cross training of new customer service specialists

Qualifications:

• Post secondary diploma preferably with a graphics, operations and/or purchasing designation
• 5-8 years experience in a manufacturing facility preferably corrugate, folding carton or point of purchase displays
• Proficient in the Microsoft Office suite of programs
• Knowledge of a scheduling SAP and/or ERP system an asset
• Strong and effective communication skills
• Team player
• Highly motivated with a strong ability to take initiative
• Excellent organizational skills and the ability to prioritize multiple tasks simultaneously.
• A conceptual thinker, with a strong sense of urgency and the ability to solve problems in a fast paced environment

Competencies:

Customer Focus - Personally demonstrates that external and internal customers are a high priority. Identifies customer needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the customer. Keeps customers informed about the status of pending actions and audits customer satisfaction with products or services.

Decision Quality - Gathers enough information to allow a pragmatic assessment of risks and benefits of alternative approaches in any decision. Stays focused on objectives and considers both the short-term and longer-term impact of decisions and keeps objectives in mind throughout the process. Communicates the impact and implications of decisions. Completes the appropriate level of due diligence required to make a quick, accurate decision.

Drive for Results - Achieves results within established timelines. Understands and demonstrates that intentions, activities and results are not the same. Pursues everything with energy, drive, and a need to finish; does not give up before finishing, even in the face of resistance or setbacks; consistently challenges self and others for results.

Leadership - The expectation of leadership is not reserved solely for only those who are in positions of authority, but from all employees. They demonstrate high integrity and are motivated by wanting to make a real difference to people by delivering a high quality service for their customer and the organization. In positions of authority they: invest in development for the right people and identify and develop future leaders, and coach and provide candid feedback to others. They are visible and they model behaviors, competencies and values expected and inspire others to undertake challenging tasks and projects.

Teamwork - Is an effective team player who adds complementary skills and contributes valuable ideas, opinions and feedback. Communicates in an open and candid manner and can be counted upon to fulfill any commitments made to others on the team. Ensures the right stakeholders are informed and involved where necessary. Is ready to “roll up their sleeves” as necessary.

Think and Act like an owner - Thinks and cares about the organization like an owner. Commits to and upholds organizational values, and core behaviors even under difficult circumstances. Demonstrates a strong sense of responsibility and dedication to the success of the organization. Takes appropriate risks, holds self and others accountable for measurable, high-quality, timely, and cost-effective results and openly raises a challenge even if others don’t.