WHITE SPOT LIMITED
Job Opportunity

Office Administrative Assistant

White Spot Limited is headquartered in Vancouver, British Columbia and serves more than 17 million guests annually through its three White Spot Hospitality brand: White Spot, Triple O’s, and R+D Kitchen by White Spot. White Spot and R+D Kitchen by White Spot operate restaurants in British Columbia, while Triple O’s has operations in British Columbia, Alberta,
Ontario, and Hong Kong. White Spot is proud to be recognized as one of Canada’s Best
Managed Companies for twelve consecutive years, achieving Platinum status.

We are currently recruiting for an individual to manage first impressions at White Spot Limited’s home office and assist with various administrative duties. We're looking for an experienced
Office Administrative Assistant who uses sound judgment, discretion and is always on the lookout for ways to help. Interpersonal skills and professional integrity are a must as this role will work closely with internal and external guests.

At White Spot, if you aren’t directly serving our guests, you are supporting someone who does.
The successful candidate will thrive in an office where the people are friendly but focused!

This position will be reporting to both the Executive Assistant to the President and to the Finance
Manager.

The Candidate

You love dealing with people, in person, via email, and on the phone. You exude warmth and friendliness, positive and energetic personality, take pride in your professionalism, take accountability for the work that you do and the results produced, and you are a great communicator, verbally and in writing. Few things make you happier than helping to brighten someone’s day!

You are reliable and work well independently - and you enjoy supporting others.

The Position

You'll act as the first point of contact representing White Spot Hospitality. You will be greeting and welcoming guests visiting White Spot’s home office, screening, responding to and/or re- directing phone calls and emails as appropriate, coordinating incoming/outgoing deliveries, couriers and internal mail, providing support with various projects and events, as well as other administrative tasks as required. You will also be contributing to the general upkeep of the office, including coordinating and communicating any general office maintenance or repair needs.

You will be supporting the Finance team with various tasks such as data entry, reconciling invoices, weekly cheque matching and envelope preparation, filing, and other ad-hoc administrative tasks as required.

The ideal candidate will also:

• Have at least 2 years of experience in customer service, reception and/or an administrative assistant role
• Have excellent communication/interpersonal skills both verbal and written
• Be self-motivated with the ability to use good judgment, prioritize, meet deadlines, and juggle diverse tasks while maintaining professionalism and a pleasant demeanor, even under pressure, have a “can do” attitude
• Adding this in to see if you have read this document, please indicate the word "Legendary" as a subject line in your cover letter
• Have excellent time management, organization, planning and coordination skills with the ability to focus and pick up where things left off despite multiple interruptions
• Proficiency with data entry and high attention to detail
• Be proficient in MS Office applications and have experience working with databases
• Experience with Sage300 is an asset

This is a full-time permanent opportunity based out of the White Spot Home Office and will require the selected candidate to be physically present working in the office five days a week on Mondays to Fridays from 8:30 am to 5:00 pm. Please note that this position does not offer a remote work arrangement.

If this sounds like a fit for you, we’d love to hear from you. Interested and qualified applicants, please provide your resume and covering letter

We thank all applicants for their interest, however only those candidates selected for further consideration will be contacted.

Job Types: Full-time, Permanent

Salary: $40,000.00-$45,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• VANCOUVER, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• reception or customer service: 2 years (required)
• Administrative experience: 2 years (required)

Work Location: One location

Please Note :
nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.