About us

Often referred to as an “Oasis in the Prairies”, Shaunavon is a vibrant and picturesque community nestled in the Southwest corner of Saskatchewan. Shaunavon is proud to be a tourism, recreation and business hub of the Southwest corner of the province - with its vast tree canopy, luscious greenspaces, various recreation complexes (including the Crescent Point Wickenheiser Centre, splash park, swimming pool, playgrounds, disc golf course and more), a fully operational heritage & cultural center and a thriving business industry.

Shaunavon’s vision is to provide a safe and prosperous place to live, work, play and invest by creating an attractive and diverse environment for community members and visitors. Our community takes pride in being a welcoming host, inspiring example, and inviting home to people of all ages, backgrounds, and interests.

Looking for an individual who is organized and detail-oriented and enjoys working with people. The Office Clerk is responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations. The Office Clerk must comply with The Municipalities Act, Generally Accepted Accounting Principles and municipal by-laws, policies and procedures.

Provide secretarial and administrative support in order to ensure effective and efficient office operations

Main Activities:

• Prepare and record the daily deposits
• Records, date stamps and distributes all incoming mail
• Processes outgoing mail
• Compiles and maintain an up to date telephone directory of numbers and addresses
• Prepare and ship weekly water samples
• Generate, file and send Tax Certificates
• Administer Business Licences, Pet Licences and Lottery Licences.
• File repealed bylaws and update repealed bylaw register
• Process Burial Permits and update cemetery database
• Shredding of expired documents
• Assist with year-end procedures as required
• Updates the bulletin board by posting and removal of outdated materials
• Ensures that the courtroom is prepared for monthly courtroom rental billing
• Ensures the Administrative Offices, Reception Area and Council Chambers are kept clean and organized
• Assist the CAO, Administrative Assistant and Finance Clerk as required

Provide receptionist services

Main Activities:

• Greet and assist visitors in a courteous manner
• Answer phones in a courteous manner
• Record messages accurately
• Direct calls and respond to inquiries
• Monitor and order office supplies
• Process receipts (including Swimming Pool)
• Utility connections and disconnections.
• Provides information of a general nature
• Maintains a filing system
• Ensure the confidentiality and security of all files

Perform all other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES

(The knowledge, skills and attitudes required for satisfactory job performance)

Knowledge

The incumbent must have proficient knowledge in the following areas:

• knowledge of office
• administration
• ability to maintain a high level of accuracy in preparing and entering information
• confidentiality concerning financial and files

Skills

The incumbent must demonstrate the following skills:

• excellent interpersonal skills
• team building skills
• analytical and problem solving skills
• decision making skills
• effective verbal and listening communications skills
• attention to detail and high level of accuracy
• very effective organizational skills
• effective written communications skills
• computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level
• stress management skills
• time management skills

Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties of the Office Clerk. The incumbent must also demonstrate the following personal attributes:

• be honest and trustworthy
• be respectful
• possess cultural awareness and sensitivity
• be flexible
• demonstrate sound work ethics
• must be bondable

The incumbent would normally attain the required knowledge and skills through completion of bookkeeping and office procedures coursework combined with related financial and administrative experience. Equivalencies will be considered.

WORKING CONDITIONS

(The unavoidable, externally imposed conditions under which the work must be performed and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one’s senses and metal demands.)

Physical Demands

(The nature of physical effort leading to physical fatigue)

The Office Clerk will spend long hours sitting and using office equipment and computers, which can cause muscle strain. The Office Clerk will also have to do some lifting of supplies and materials from time to time.

Environmental Conditions

(The nature of adverse environmental conditions affecting the incumbent)

The incumbent is located in a busy, open area office. The incumbent is faced with constant interruptions and must meet with others on a regular basis.

Sensory Demands

(The nature of demands on the incumbent’s senses)

The incumbent must spend long hours in intense concentration. The incumbent must also spend long hours on the computer entering financial information which requires attention to detail and high levels of accuracy.

Mental Demands

(Conditions that may lead to mental or emotional fatigue)

There are a number of deadlines associated with this position, which may cause significant stress. The incumbent must also deal with a wide variety of people on various issues.

Job Type: Part-time
Part-time hours: 20-24 per week

Salary: $17.68-$20.47 per hour

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Life insurance

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Shaunavon, SK: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: One location

Application deadline: 2023-03-10
Expected start date: 2023-03-13

Please Note :
nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.