POSITION SUMMARY

As the Town of Vegreville evolves, so do our employment opportunities. Our work culture includes a dynamic mix of professionals, with a diversity of skills and expertise. Under the direction of the Planning & Development Coordinator, the Planning & Development Administrator position provides integral administrative assistance. This role requires a highly organized and committed team player with the ability to multitask in support of Planning & Development operations. An ideal candidate is a self starter who can complete tasks without supervision. The successful candidate must build and maintain a professional working relationship with all departments and the public to which we serve; to work cross-functionally, to carry out accountabilities, recommend solutions and implement continuous improvement opportunities. Discretion and sound judgement must be used when responding to inquiries regarding classified and confidential information.

DUTIES & RESPONSIBILITIES

• Providing front line customer service by responding to general inquiries via walk-in customer service and answering telephone calls.
• Process and maintain all building permit files, development permit files, business licence applications, and subdivision applications.
• Complete and distribute various month end and statistical reports.
• Provide support with permit compliance, land use contraventions, enforcement, and legal matters.
• Accept and receipt payment for permits, applications, and municipal goods and services.
• Provide correspondence, agendas, minutes, reports, and other related materials as required for Planning & Development.
• Draft Stop Orders, Orders to Comply, Notice of Inspection, and Enforcement Orders.
• Maintain electronic records, databases and filing for Planning & Development.
• Process and maintain filing systems including, but not limited to; land files (paper and digital), development and building permits, subdivisions, safety codes records, business licences and compliance files.
• Respond to, monitor, and determine non-conforming, non-compliant and/or unauthorized developments.
• Recording administration for several municipal boards, take minutes and prepare agenda and meeting packages for the members.
• Compile information for land file searches; including FOIP requests and Environmental Site Assessment searches.
• Complete departmental accounts payable/receivable duties.
• Keep current on knowledge of local, provincial, and federal regulations, acts, plans and laws as they pertain to the Planning & Development Department’s functions.
• Assume the duties, within reason, of the Planning & Development Coordinator in their absence.
• Identifies policies and procedures that may enhance the Planning & Development Department.
• Ensures Occupational Health and Safety Regulations affecting work are enforced and abides by the policies and procedures outlined in the Town of Vegreville Safety Manual.
• Assumes other duties and special projects as assigned from time to time.

KEY COMPETENCIES & QUALIFICATIONS

• A post-secondary certificate or diploma in Business Administration.
• Previous experience working within a municipal environment is considered an asset.
• Excellent verbal and written communicating skills, with a high attention to detail.
• Work independently to make decisions and prioritize assignments to ensure all work is completed and deadlines met.
• Proficiency with the Microsoft Office suite of software.
• Provides consistent, courteous, and knowledgeable customer service to all internal and external clients.
• Must be able to distinguish information that is sensitive in nature, utilizing sound judgement, professionalism, and an appropriate level of confidentiality.
• Have a good working knowledge of safety standards and practices and the ability and desire to implement them.
• Possess and retain a valid Class 5 Alberta Operators License.

Job Types: Full-time, Permanent

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: One location

Application deadline: 2023-03-09

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