JOB SUMMARY

The Library Facilities unit of the Ottawa Public Library (OPL) is responsible for facilities planning and capital facilities development to develop and implement appropriate facilities services/supports which respond to changing community needs, including the development of new community branch facilities, the renewal and retrofit of existing facilities, and the coordination of lifecycle projects for the OPL (33 branches, 191 Laurier St. and the Materials Handling Centre); as well as the OPL signage program, promoting a greening approach within facilities, and managing accessibility requirements for the built environment.

You are responsible for ensuring the application of Ottawa Public Library building and design standards to all functional aspects of library facilities’ projects including renovations, retrofits, new buildings and ongoing branch requirements. You coordinate the purchase and installation of public and non-public library furniture and equipment, as well as all major signage projects; undertake the planning and implementation of small facility renovations such as refresh projects for branches under 5,000 sq. ft; and establish and maintain positive relationships with internal and external contacts.

Work is performed within the context of the policies and framework of the Library corporate culture as embodied in the Mission Statement, Core Values, Strategic Directions and Strategic Priorities and the Canadian Federation Library Association position statements on Intellectual Freedom and Diversity and Inclusion, with particular emphasis on providing customer service excellence.

EDUCATION AND EXPERIENCE

Completion of 2 year college diploma as an Architectural Technician or related field

Minimum of 5 years of progressively increased responsibilities in facilities management, preferably in libraries

KNOWLEDGE

• Mission, vision and values of the library organization.
• Ottawa Public Library services and programs.
• Governance structures between the Ottawa Public Library and the City of Ottawa.
• Project management approaches and tools.
• Wayfinding Systems and Fit-up standards.
• Accessibility for Ontarians with Disabilities Act (AODA).
• City of Ottawa procurement methods
• General knowledge in a wide variety of building construction related disciplines including but not limited to civil, structural, mechanical, HVAC, electrical, water and sanitary engineering.
• Customer service techniques.
• Library science and library operations
• Computer applications, including MS Office, AutoCAD and familiarity with Project Management software.
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Read plans and interpret drawings.
• Ability to review and understand financial budgets.
• Use hand tools and small power tools for furnishing and equipment installations.
• Lead by example, demonstrating integrity, creativity and enthusiasm in achieving results directly and through staff work teams.
• Exercise effective judgement and independent decision-making capabilities.
• Evaluate existing methods and procedures, analyze alternatives, develop and implement effective solutions or changes.
• Well developed organizational skills.
• Use tact, discretion and confidentiality.
• Excellent verbal and written communication skills to prepare and analyze statistics and report to management.
• Perform multiple tasks concurrently.
• Attention to detail.
• Strong interpersonal skills, ability to deal with the public and handle problems as they arise.
• Flexibility and ability to adjust priorities.
• Good leadership qualities.
• Strongly committed to quality customer service.