Secondary School Office Assistant - 100% Regular (*external posting - for approved terms/casuals) Job at Ottawa-Carleton District School Board
External Posting - applications from approved casual and term ESP members and externals.
(Regular (permanent) full or part-time ESP employees must apply to the Internal posting)
Secondary School Office Assistant
Hillcrest High School
Position Status: Regular, 100%
Work Year: Works 10.5 months per year
Hours of Work: Monday - Friday, 35 hours per week; 8:00 am - 4:00 pm
Salary range: ESP , Level 4: $19.16 to $24.48 per hour
Under the direction of the Secondary School Office Administrator, the Secondary School Office Assistant assists staff, students, parents, and public; ensures the safety and well being of students, maintains student and staff information; and supports the school office. The Office Assistant may be assigned to one or more areas: main office, front reception, school generated and/or board funded accounts, assisting in the school library, and/or supporting guidance office.
QUALIFICATIONS AND REQUIRED KNOWLEDGE AND EDUCATION:
Familiarity with relevant legislation including Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, Ministry Ontario Student Record (OSR) Guidelines;
familiarity with OCDSB and school policies and procedures including OCDSB Admissions-Enrollment Guidelines, OCDSB Purchasing Manual etc.;
proficiency in the operation of word-processing, database, accounting software, spreadsheet, desktop publishing, electronic mail, integrated and other software applications; use of google applications, including email and calendaring.
ability to operate standard office equipment, and administer public address system;
organizational and time-management skills required to prioritize work.
Writing skills required to prepare correspondence/reports.
Interpersonal and communication skills to exchange, and clarify information, Board and school policies, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with public, staff and students.
Accounting skills to maintain budget (only if applicable to the assignment)
First Aid certification would be an asset.
This knowledge would normally be obtained through completion of a secondary school diploma and 1 to 2 years related experience; or an equivalent combination of education and experience. Continual upgrading of computer skills.
Applications will be considered in accordance with the ESP Collective Agreement, in the following order:
1. Applications from Regular full-time and part-time employees within ESP bargaining unit are given first consideration. (Apply to the Internal Posting)
2. Applications from term and casual employees within ESP bargaining unit are given 2nd consideration. (Apply to the External Posting)
3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted. (Apply to the External Posting)
Vacancies are posted as Internal and External. For Casual and Term employees, the posting is marked as External posting. Please ensure your resume is in the Board approved format before submitting your application.
Applicants who may require accommodations at any point in the selection process are invited to contact us at hrcompetitions@ocdsb.ca
Evaluation & Assessment: In accordance with the Ottawa-Carleton District School Board's Administrative and Support Staff Selection Process, candidates will be assessed using the following four (4) identified areas of performance: Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.
Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3.
The Ottawa-Carleton District School is committed to building diverse, equitable, inclusive, and accessible working environments and is committed to achieving equity for all students and staff.
The OCDSB welcomes applications from those who would contribute to the further diversification of staff including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.
Please Note :
nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
(Regular (permanent) full or part-time ESP employees must apply to the Internal posting)
Secondary School Office Assistant
Hillcrest High School
Position Status: Regular, 100%
Work Year: Works 10.5 months per year
Hours of Work: Monday - Friday, 35 hours per week; 8:00 am - 4:00 pm
Salary range: ESP , Level 4: $19.16 to $24.48 per hour
Under the direction of the Secondary School Office Administrator, the Secondary School Office Assistant assists staff, students, parents, and public; ensures the safety and well being of students, maintains student and staff information; and supports the school office. The Office Assistant may be assigned to one or more areas: main office, front reception, school generated and/or board funded accounts, assisting in the school library, and/or supporting guidance office.
QUALIFICATIONS AND REQUIRED KNOWLEDGE AND EDUCATION:
Familiarity with relevant legislation including Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, Ministry Ontario Student Record (OSR) Guidelines;
familiarity with OCDSB and school policies and procedures including OCDSB Admissions-Enrollment Guidelines, OCDSB Purchasing Manual etc.;
proficiency in the operation of word-processing, database, accounting software, spreadsheet, desktop publishing, electronic mail, integrated and other software applications; use of google applications, including email and calendaring.
ability to operate standard office equipment, and administer public address system;
organizational and time-management skills required to prioritize work.
Writing skills required to prepare correspondence/reports.
Interpersonal and communication skills to exchange, and clarify information, Board and school policies, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with public, staff and students.
Accounting skills to maintain budget (only if applicable to the assignment)
First Aid certification would be an asset.
This knowledge would normally be obtained through completion of a secondary school diploma and 1 to 2 years related experience; or an equivalent combination of education and experience. Continual upgrading of computer skills.
Applications will be considered in accordance with the ESP Collective Agreement, in the following order:
1. Applications from Regular full-time and part-time employees within ESP bargaining unit are given first consideration. (Apply to the Internal Posting)
2. Applications from term and casual employees within ESP bargaining unit are given 2nd consideration. (Apply to the External Posting)
3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted. (Apply to the External Posting)
Vacancies are posted as Internal and External. For Casual and Term employees, the posting is marked as External posting. Please ensure your resume is in the Board approved format before submitting your application.
Applicants who may require accommodations at any point in the selection process are invited to contact us at hrcompetitions@ocdsb.ca
Evaluation & Assessment: In accordance with the Ottawa-Carleton District School Board's Administrative and Support Staff Selection Process, candidates will be assessed using the following four (4) identified areas of performance: Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.
Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3.
The Ottawa-Carleton District School is committed to building diverse, equitable, inclusive, and accessible working environments and is committed to achieving equity for all students and staff.
The OCDSB welcomes applications from those who would contribute to the further diversification of staff including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.
Please Note :
nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.