Accounts Payable Clerk, AP (Summer Student 2023) Job at Pet Valu
Location: Markham, Ontario
Job Description:
Essential Duties:
Ensure accurate and timely processing and reconciliation of invoices, credit memos and payments. Responsible for the timely and accurate management of payables.
Main tasks:
- Monitor Accounts Payable email inboxes/mailbox/folders daily for invoices along with related e-mails/ other invoice support.
- Ensure invoices have been appropriately approved and coded.
- Process approved invoices, purchase orders and outside purchases in NAV, Pet Valu’s ERP system.
- Perform three-way match for purchase orders, goods received and invoices before processing. For warehouse purchases use EDI (electronic data interchange) functionality in NAV.
- Identify any EDI issues, share with Trade AP Manager and EDI Manager to resolve in a timely fashion.
- Work with vendors, store staff and other Pet Valu team members to resolve pricing and/or quantity discrepancies between purchase orders and vendor invoices.
- Review payments for accuracy before processing.
- Review and investigate aged accounts payable, clear aged items from monthly AP reconciliations and reconcile vendor statements monthly.
- Ensure vendor cards in NAV are kept up to date for vendor information changes (address, etc.)
- Follow up with vendors to ensure timely application or collection of credit memos
- Develop strong relationships with internal customers, stores and vendors.
- Work on ad hoc projects as required
Experience:
- Currently enrolled in business/similar program at University or College level
- Intermediate excel skills (with vlookup, pivot table skills desirable)
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail
#STHIRE
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