Gear Equipment Inc. is a Canadian owned and operated construction services company providing a growing range of equipment and services. When Gear Equipment started operations in Ontario in June 2014, Gear had only two Vac Trucks and a dream. By 2015 Gear Equipment had 6 trucks in our fleet and grew again in 2016 to 16 units, and we continue to expand. Our Dry Suction and Wet / Dry Hybrid capabilities bring time- and cost-saving innovation to our customers.

Gear brings innovative and flexible services and equipment to the Greater Toronto Area and is also home of Mecalac equipment. We offer rental, sales, and service of this new versatile line of excavators, loaders, dumpers, and compactors, including specialized rail-based equipment.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, initiative, flexibility and a high-level commitment, Gear might be the place for you

Please note that this is a full-time on-site based role, out in Bradford.

Summary:

The Accounts Payable Specialist reports to the Senior Accountant and will be responsible to perform full-cycle accounts payable processes, accurately entering invoices, processing and monitoring payments and expenditures. The role requires a full understanding of how Accounts Payable processes impact the Procure to Pay and Month-end Close & Reporting processes.

The position will also have a dotted-line reporting relationship to the Controller at an affiliated organization that provides corporate support services to Gear including Finance, Payroll, Human Resources and Health & Safety.

Responsibilities:

• Responsible for supplier master data, ensuring to obtain all the necessary information to set up supplier accounts
• Perform monthly supplier statement reconciliations; proactively follow up to request for any missing documents or to resolve discrepancies
• Ensure purchase orders and invoices are approved for processing
• Code and review invoices; ensure invoices are matched to purchase orders, packing slips or other documentation and communicate with suppliers to resolve discrepancies
• Assist in creating & running the cash requirement & cash forecast processes
• Code and review employee expense reports and credit card statements
• Assist to ensure all essentials/utility suppliers are approved & paid within due dates
• Field incoming calls and emails from vendors; respond, redirect, or escalate as appropriate
• Assist with the implementation of electronic payments / ACH for all suppliers
• File vendor documents on a timely basis
• Work with Controller and Senior Accountant to improve existing accounts payable processes
• Assist with creating and updating A/P procedures for all processes within the department
• Provide the requested supporting documentation & respond to queries during the annual financial statements and tax audits
• Support payroll activities as required
• Assist in the preparation of ad-hoc reports and analyses
• Support month-end and year-end close processes for accounts payable
• Build collaborative and functional relationships with other departments and with our outsourced support organization
• Participate in the implementation of system improvements using Netsuite
• Assist with any other tasks or projects as required to meet company objectives.

Requirements:

• Minimum of 3+ years of Accounts Payable experience in a corporate environment
• Business/Accounting degree, diploma, certificate
• Advanced MS Excel user
• Exceptional attention to detail & accuracy
• Well-developed interpersonal, oral, and written communication skills
• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
• Able to respond to tight deadlines
• Ability to work independently and within a team to build relationships and interact effectively with business partners
• Demonstrated experience interacting with vendors
• Positive attitude and strong work ethic
• Initiative and drive to learn
• Motivated by creating efficiencies
• Willingness to take on new challenges, responsibilities, and assignments
• Availability to attend meetings and training sessions in Maple, ON

Benefits:

• Competitive Salary
• 100% Company Paid Benefits
• Extended Health Care
• Dental Care
• Vision Care
• Disability Insurance
• Vacation & Personal Days
• Employee Assistance Program (EAP)
• Life Insurance
• Free On-site Parking
• Casual Dress

AODA:

Gear Equipment is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.

Please, no agencies

Job Type: Full-time

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• 8 hour shift

Work Location: In person

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