Job Description

February 2023

Position: Administration Manager

Classification: Out of Scope, Temporary (until February 1st, 2024)

Supervisors: CEO / Regional Director / Deputy Director

Job Description: Responsible for the day to day financial and HR operations of the Lakeland

Library Region, including accounting, bookkeeping, payroll, property control,
and record keeping. The Administration Manager works directly with the
Library Director and the Finance Committee to prepare budget, implement
and operate efficient business procedures.

Duties and Responsibilities:

Financial Duties:

• Maintain a bookkeeping system for the General Fund and Building Fund, in accordance

• Maintain the general ledger, the accounts payable, and the accounts receivable.
• Issue charitable donations receipts.
• Prepare monthly statements of revenues and expenditures, transactions and cheques on

Human Resources Duties:

• Administer payroll according to the provisions of the Saskatchewan Labour Standards and

• Maintain financial and personnel records, documents and the filing system at Lakeland

• Prepare all documents for new employees, add them to pension and group insurance plans

• Participate in hiring process when deemed necessary.
• Assist in dealing with all union issues.
  

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Other Duties:

• Prepare board packages, record minutes, and keep board and executive records.
• Maintain up-to-date lists of branch libraries and municipalities.
• Order office supplies and forms for HQ and Branches.
• Prepare annual branch costs sheets.
• Other duties as assigned.
  

Qualifications/Education:

1. Certification in payroll and/or HR preferred.
2. Familiarity with Easypay and Sage 50 software an asset.
3. 3-4 years’ experience in bookkeeping and payroll.
4. Good knowledge of accounting principles and practices.
5. Good knowledge of office practice and procedures.
6. Familiarity with labour standards and unionized workplaces.
7. Familiarity government funding and administration.
8. Excellent analytical skills.
9. Excellent communication and interpersonal skills.
10. Demonstrated ability to work independently and to contribute positively to the workplace

environment.

Other:

1. Bondable

Hours of Work:

Full-time (37.5 hours/week) Monday to Friday

Work Location:
Regional Headquarters
1302 – 100th Street
North Battleford, SK S9A 0V8

Wage scale:

$20-$25/hour

Effective: 2023-02-24 Approved: Jake Marion, CEO.

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