Administrative Assistant Job at Grant Thornton
Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 2500 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.
- Working independently and within a team environment to support the client service staff to produce high quality client deliverables
- Type and/or format financial statements in compliance with Firm standards
- Preparation of letters and reports using firm templates and according to Firm standards,
- Proof-read, review for quality and verify content before finalizing any client deliverables
- Preparing hard files for clients based on requests from the external client service team and new client setup processes
- Compilation of documents for financial statements and notice to readers
- E-file tax return
- Scan documents and embed in electronic file
- Create, save and maintain digital report and letter files. Initiate digital “lock-down” of client information
- Participate in training and stay current with GT software
- Assist administrative assistants with monthly billing, if required
- Working with the partners and managers in a business development capacity, including researching companies, preparing, editing and branding proposals
- Answering and directing telephone inquires
- Greeting external clients
- Coordinating schedules of staff
- Receiving payments
- Receive/send daily couriers
- Following up with clients on bookkeeping matters
- Email management/fax distribution
- Reconciliation of courier/taxi invoices
- General administrative tasks such as data entry and typing
- Ordering stationery and office supplies; maintaining stationery inventory
Be Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!
Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
- Strong Word Processing Skills
- 2 to 4 years of administrative or bookkeeping experience
- Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
- Excellent written and verbal communication skills
- Ability to multi-task and prioritize
- Exceptional client service mindset
- Computer savvy – ability to learn and troubleshoot various computer programs
- Knowledge of CaseWare and past experience in financial statement preparation an asset
At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.
Are you ready to Discover Your Purple?
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Grant Thornton LLP is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing careers@ca.gt.com and we will work with you to meet your accommodation needs.
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