Administrative Assistant/Receptionist Job at Dalhousie University
Position Details
Position Information
Position Title
Administrative Assistant/Receptionist
Department/Unit
Health - Dean's Office
Location
Halifax
Posting Number
S493-22
Employee Group
NSGEU Local 77
Position Type
Regular, On-Going
Duration of Contract (if applicable)
Employment Type
Part Time
Full-time Equivalency (FTE)
0.538 FTE
Salary
$18.62 - $23.61 per hour ($31,460 - $39,901 per annum, 32.5 hours per week). This is a 0.538 FTE position so annual salary will be pro-rated to $16,926 - $21,466 (17.5 hours per week).
Classification
C4
Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Faculty of Health is the second largest Faculty at Dalhousie, comprised of eight schools, one college and one program, three affiliated partners and more than 200 faculty members, 80 staff members, hundreds of part-time employees and over 3000 students.
Reporting to the HR/Office Manager, the Administrative Assistant/Receptionist provides general administrative assistance to the Dean’s Office as well as more dedicated administrative support to the Faculty’s Director of Human Resources and the HR/Office Manager.
Key Responsibilities
- Answers telephone and greets visitors. Screens and/or redirects inquiries as required. Provides general office support including basic computer and equipment troubleshooting; key coordination; submitting work and supply orders.
- Prepares appointment letters for Non-DFA Sessionals, Adjuncts, Cross Appointments, temporary staff letters for HR/Office Manager or HR Director review.
- Files confidential payroll and personnel materials and maintains up to date digital files.
- Assists with scheduling meetings for searches; book rooms, catering, audiovisual equipment; prepare meeting packages; assist with the development of itineraries; coordinate logistics; and assist with tracking of expenses.
- Assists the HR/Office Manager in the annual collection of over 200 DFA Workloads, Annual Reports and CVs. Maintains database and follow-up on outstanding documents.
- Assists Manager of HR and Director of HR with special projects as required.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications
- Business/Office Administration diploma with approximately three years related work experience (or equivalent combination of training and experience).
- Demonstrated ability to work independently and to use own initiative.
- Excellent communication (verbal and written) and interpersonal skills.
- Strong attention to detail, adaptability and organizational skills.
Assets
Job Competencies
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.
Posting Detail Information
Number of Vacancies
One (1)
Open Date
11/28/2022
Close Date
12/05/2022
Open Until Filled
No
Special Instructions to Applicant
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