Administrator - Finance Department Job at Bayshore HealthCare
Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006.
We are seeking a Finance Administrator with strong organizational, collaboration and communication skills to support the finance department. The ideal candidate is passionate about team building, process improvement, operational effectiveness and customer service.
This role reports directly to the Group Controller.
Duties and Responsibilities
- Maintain and communicate organizational chart and distribution lists for finance working with managers in finance
- Key member of the Finance Social Committee – administrative support including setting up meetings, taking minutes and following up on deliverables, coordinating activities and driving momentum within the team
- Manage rewards and recognition program in finance
- Maintain visual boards in finance for recognition, announcements and other such items
- Calendar support and coordination of larger meetings for the team
- Cascade communications within the department
- Manage onboarding and off-boarding employees within finance
- Assist with power point decks for presentation
- Set up vendors in the system
- Assist with projects and other administrative tasks
- Assist with tasks within payroll such as employee share options plan, benefits mail out and bonus letters
- Assist with mail, scanning deposits and other office tasks
- Manage offsite storage and supplies orders for head office and related invoices for it
- Perform tasks such as sending monthly interest statements to law firms, issuing receipts to clients for insurance remittance purposes, updating branch directory / signing authority, sending letters and copies of outstanding invoices, distribution of cheques
Work Location : Mississauga National Office ( Hybrid )
Job Qualification
Education
- Minimum - Secondary School Diploma plus relevant experience in related Administrative field.
- College or University degree, ideally with some courses in finance and accounting.
Experience
- 3+ years of experience in financial and administrative tasks outlined
- Strong skills in MS office applications, in particular power point, word and excel
Other Skills and Abilities
- Strong planning and organizational skills
- Enjoys bringing people together and coordinating social events and team driven activities
- Able to work independently on tasks with minimal supervision plus thrive collaborating as a part of a team
- Strong communication skills, both written and oral
- Keen attention to detail and ability to self-check work.
- Strong time management and prioritization skills.
- Energetic, curious self-starter with a passion for improving processes and creating efficiencies.
- Ability to work in a growing, entrepreneurial environment and an industry that is always changing and developing.
#LI-Hybrid
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