Role Summary

This position acts as a knowledge center for administrative activities and provides support to the Company through various HR programs and systems. This role requires a continuous improvement mindset and an exceptional customer service focus to help meet the needs of our Team Members.

Key Responsibilities

• Maintenance of administrative systems and tools that support the HR function (electronic and physical files, document management, communications, org charts and headcount reports, etc.)
• Proactively assists Team Members in resolving questions, concerns and requests
• Update and maintain HRIS (ADP, Workday)
• Coordinates the plant temporary team member requirements. Acts as the Agency Liaison
• Prepare month end reports and other monthly communications
• Coordinate and assists with social/engagement activities, charitable and diversity events
• Assists with postings, applicant screening, interviewing, references and job offers
• Works closely with HR team to ensure information is shared effectively with all Team Members Eg. updates communication boards, internet, television feeds, Magna MyLife etc
• Provides administrative support for department
• Monitors and orders HR products and supplies – prepares purchase requ’s
• Coordinates Magna sponsored programs eg. Service Awards, Magna scholarship; Face to Face, Surveys, EOS, Focus groups, etc
• Completes / facilitates special projects as assigned
• Provides back up duties to Executive Assistant as required
• Follows and comply with all Operational Procedures and Policies as outlined in the Employee Handbook, Quality and Environment programs (i.e. IATF16949, ISO14001)
• Understands, promotes and live by Magna’s philosophies and Employee’s Charter
• Adheres to Modatek’s core values; integrity, respect, trust, honesty, fairness and loyalty
• Performs other duties as required

Key Qualifications/Requirements

• 3 years experience in a similar administrative support role in a comparable work environment
• Completion or enrolment in an HR Program an asset
• Proficient with all Microsoft tools and systems. Strong excel and data management skills required
• Strong verbal and written sills (social media experience as asset)
• Strong organizational and attention to detail skills necessary to fulfill requirements of role
• Excellent customer service mindset, experience organizing social engagement activities would be an asset
• A Team player who enjoys helping to make a difference
• Ability to multi-task several projects at one time
• Ability to work flexible hours and overtime to support shift schedules

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.