Records Officer
Administrative Officer R24

Amendment (Nov 21): The salary has been amended to reflect the 19th BCGEU Main Agreement.

An eligibility list may be established for future permanent and temporary opportunities.

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

Bring your strong administrative experience and superior organizational skills to this challenging position

The Ministry of Health (MOH) Records Officer is a champion of Records and Information Management for the MOH. The Records Officer leads a team within MOH who are responsible for the records management activity within each Division. Records Management activity is a requirement of Ministries which enables them to meet their legislative obligations under the Information Management Act, regulations, Core Policy, and other related legislation and policies (e.g., data classification, retention, authenticity, retrieval, digitization, metadata, destruction/archiving) and to ensure corporate objectives are achieved. This position is the leading role within MOH in influencing change and bringing awareness to the changing landscape of recorded information management, primarily including the challenges of electronic information management and identifying solutions that are appropriate to those challenges. As a key contact in MOH, including providing advice, written direction and guides, this position bridges the domains of information technology and program information management. The Records Management role in MOH has a strong change management component, an awareness of public transparency as good records management supports Freedom of Information response and provides cost saving solutions as a result of reduced storage costs for electronic data.

This position delivers a multi-media records and information management program, including classification, storage, security, inventory, retrieval and destruction.

The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service - Province of British Columbia (gov.bc.ca).

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact jenna.holmes@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Degree, diploma, or certificate related to records management or equivalent. For example, archival studies, information management, public administration, or a related field.
• Experience interpreting and applying legislation and policy related to records management.

Preference may be given to applicants with:

• 1 year or more of experience interpreting and applying legislation and policy related to records management.
• Experience managing relationships with contracted service providers, which may include providing services in accordance with legislation and policy.
• 1 year or more of experience supervising staff.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

Enhanced – Enhanced Security Screening will be required.

APPLICATION REQUIREMENTS:

Cover letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application; however, it may not be used for initial shortlisting purposes.

Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.