Do you have expertise in recorded information management and possess strong analytical and problem-solving skills? Do you enjoy working in a team environment and taking on new challenges? If so, don't miss this opportunity to join the Recorded Management Unit of the Ministry of Children, Community and Social Services.

About Us

The Records Management Unit of the Ministry of Children, Community and Social Services provides corporate leadership and best practices on managing the ministry's recorded information assets. We work to ensure that our ministry's records are appropriately managed, secured, and accessible.

Why work for the Ontario Public Service?

The Ontario Public Service (OPS) offers a competitive compensation package. We support career and leadership development, invest in learning opportunities, recognize team and individual achievements, and support flexible work arrangements.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• Provide expertise, advice, training and support to program and management staff on recorded information management (RIM) and records scheduling, schedule implementation and records retention and disposal
• Manage, develop and maintain records retention schedules and related best practices, standards and guidelines
• Provide records management advice and guidance to project teams related to modernization and the implementation of new records series by working closely with key ministry stakeholders
• Use your excellent communications skills to design and deliver training presentations to varying audiences within the ministry to raise RIM awareness and obligations and promote effective recordkeeping

How do I qualify?

Recorded Information Management Knowledge:

• You have knowledge of current and emerging RIM theories, principles and practices including legislative requirements and best practices to provide expertise, consultative advice and for leading the development of records schedules, schedule implementation and directory structures
• You are able to interpret and apply relevant Provincial and Federal legislation governing information access and privacy such as the Archives and Recordkeeping Act, Freedom of Information and Protection of Privacy Act (FIPPA) to perform risk assessments, and identify operational, legal and fiscal requirements when determining retention periods
• Knowledge of current and emerging trends in records management techniques, gathering business requirements between branch/ministry and clients/stakeholders, and related emerging issues in order to provide expertise, support and consultative advice and training

Research, Analytical and Problem-Solving Skills:

• You have very good analytical and problem solving skills to identify and analyze client objectives to ensure appropriate Records Information Management (RIM) solutions and to resolve issues
• You have research and risk management skills to evaluate options, threats, and risks to make appropriate recommendations
• You have the ability to acquire and apply knowledge of Ministry legislation, policies, procedures, retention schedules, and guidelines governing records and information management

Communication, Presentation and Computer Skills:

• You have excellent communication skills to prepare high quality reports and analysis
• You have well-developed persuasion and interpersonal skills to provide advice, develop sound working relationships and to support ministry management and staff
• You have excellent presentation skills to deliver information and training sessions to staff at all levels
• You have experience with office software programs including databases, word processing, spreadsheet, and presentation software

Project Management Skills:

• You have project management skills that enable you to plan and organize your work and project-related activities effectively.
• You have experience with developing and leading change management activities to support clients implementing new records series.

Additional Information:

Note:

• Effective, April 1st, 2023 the correct salary range for this position will be $70,820 to $102,046 per year in compliance with AMAPCEO collective agreement provisions.