BOOKKEEPING & ADMINISTRATIVE ASSISTANT:

Flexible hours - Part-Time (half days) with potential to work full time

Your responsibility as our Bookkeeping Assistant & Administrative Assistant is to maintain our financial records, including client billings, expenses, receipts and payments, client intake, answering phones, organizing files, various other office duties. Variety is the spice of life!

You will work with our dynamic and supportive team to ensure all information is up to date, accurate and the office runs smoothly and efficiently.

Responsibilities include:

• Client billing
• Client receivables
• Client disbursements including maintaining all accounts by verifying, allocating, and posting transactions.
• Creating a weekly firm score card using inputs from our accounting system
• Ability to take direction and work with a team.·
• Maintains historical records with accurate and up-to-date filing including scanning, organization of online folders
• Liaising with firm accountant and bookkeeper
• Prepares weekly reports by collecting, analyzing, and summarizing account information and trends.

Required:

• PCLaw
• Proficiency with Microsoft office 365 suite
• Proficiency with Excel
• Data entry skills and generally good at numbers
• Accuracy and attention to detail

Here are a few strengths we are looking for:

• CONFIDENTIALITY: This is a law office, so obviously, confidentiality and discretion is of the utmost importance.
• COMMUNICATION: Our office focuses on open and clear communication; interpersonal and relationship building is an important part of office and client interactions. We work as a team and help each other in a fast paced but fun environment.
• DEPENDABILITY: We help people navigate the most difficult time of their life, our clients rely on us to do our job well. It is important to us that we don't let them down.
• ATTENTION TO DETAIL: Strong organizational skills are an asset. This is a busy office so the ability to re-assess priorities and juggle multiple projects is imperative.
• SELF-MANAGED: Building your own systems and procedures, following through on tasks, and solving problems without direction will serve you well.
• PERSONABLE: Our staff are genuine, caring, and adaptable professionals with personality. Our clients are hurting, they often need patience, gentleness, and little extra help with what may seem like simple tasks.

Schedule:

• Flexible schedule

Job Type: Part-time

Salary: $15.00-$35.00 per hour

Benefits:

• On-site parking

Schedule:

• 4 hour shift
• Day shift

Ability to commute/relocate:

• Dieppe, NB: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: Hybrid remote in Dieppe, NB

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