Co-op and Career Assistant Job at University of Victoria
One of the distinguishing characteristics of the University of Victoria is its commitment to experiential learning. For more than 40 years, UVic has been a leader in providing students with relevant, engaging and practical learning experiences beyond the classroom. Experiential learning has been shown to be a powerful way to engage students in their studies by providing them with opportunities to put theory into practice, make connections with professionals in the field and develop career related skills and competencies. The University of Victoria has one of the largest co-op programs in Western Canada, with more than 4,000 work placements every year in Canada and around the world. Our Career Services is an on-campus career development service that helps students, alumni, faculty and staff prepare for successful careers. Information about the Co-operative Education Program and Career Services is available at www.uvic.ca/coopandcareer.
This position provides secretarial and general assistance to the Faculty of Engineering and Computer Science Co-op and Career Programs.
* This position may be eligible for a Remote Work Arrangement and a Modified Work Schedule.*
The Co-op and Career Assistant provides secretarial assistance and performs general administrative tasks. Responsibilities include responding to inquiries from students, faculty, staff and employers; processing job descriptions for posting; supporting interviews between students and employers; maintaining records; generating a variety of reports and statistics for review; recording and tracking various required forms and documentation; assisting with the scheduling of meetings; preparation and distribution of various mail-outs; producing correspondence; providing assistance with the coordination, marketing and promotion of on-campus events; tracking, reconciling and processing budget expenses, etc.
Co-op and Career Assistants work closely and collaboratively to ensure a consistent, high level of service across all Co-op and Career programs and services. Reporting to their assigned Associate Director, the Assistants may work to support other areas, as assigned, or required, based on operational requirements.
Experience:
Must have a minimum of 2 years of recent experience in a similar position.
- Providing a range of clerical and customer service
- Using standard office equipment and software (e.g., MS Office)
- Using databases and spreadsheets
- Experience working with Co-op programs and/or Career Services and/or at the University of Victoria
- Experience with UVic information systems
- Strong clerical related technical skills, including ability to effectively learn, navigate and leverage a range of technologies.
- Ability to process documentation with accuracy and attention to detail.
- Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community.
- Financial skills including numeracy and basic mathematics.
- Initiative, good organizational skills and the ability to work on a variety of projects both independently and as part of a team are essential.
- Ability to multi-task, be resourceful and be able to handle multiple requests and challenges.
- Ability to act effectively in a receptionist capacity and perform multiple tasks in a busy office environment with many interruptions.
Specialized Knowledge/Education:
Secondary school graduation or equivalent.
Territory acknowledgement
We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.
Equity and Diversity Statement
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement
If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
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