We have an exciting opportunity for a Contract Administrator/Specification Assistant to join us here at CBCL!

Our ideal candidate would have experience in some or all the following areas: editing and formatting, technical specifications and construction, contracts, construction contract administration, awareness of construction tendering and processes, working with a design team, and working in an ISO 9001 registered company.

As an active team member, you will help to ensure that projects are executed in accordance with established processes and procedures. You will also play an integral role in the successful and on-time delivery of services and deliverables.

We are seeking individuals who are excited to participate with an established team of professional engineers and technologists in developing innovative multidisciplinary design solutions with an emphasis on client satisfaction.

We are open to remote work arrangements if one of our existing office locations isn’t a good fit for you.

Your Key Responsibilities:

• Assist with the preparation of tender packages including contracts and specifications;
• Interpret technical specifications and contract clauses and provide assistance to project managers and design staff;
• Participate in internal meetings with Project Services staff to discuss project strategies and workflow deadlines;
• Work with the Group Lead of Project Services and Project Managers to establish clear document control procedures;
• Manage and monitor timelines related to submissions or review processes;
• Provide project reporting including progress reporting, change orders, supplemental instructions, shop drawing logs, and other construction contract administration documentation;
• Oversee contract administration duties and provide assistance to project managers and field staff.

Your Capabilities and Credentials:

• Diploma in construction/contract administration or other related discipline;
• Minimum of five (5) years of experience in contract administration;
• Accreditation of either Certified Specification Practitioner (CSP) or Registered Specification Writer (RSW) is an asset;
• LEED accreditation is an asset;
• Previous relevant experience in engineering industry is an asset;
• Knowledge of construction specification formats including MasterFormat/ SectionFormat;
• Strong computer skills (Microsoft Office suite, including Outlook, Excel, MS Project);
• Exemplary interpersonal skills with team members and various design disciplines;
• Detail-oriented, organized, hardworking, with a team player attitude;
• Ability to multi-task, work on several projects or tasks at once, and manage time;
• Strong verbal and written communication and interpersonal skills.

What we can offer you:

• A competitive compensation package effective on your first day of employment:
  • Comprehensive health and dental benefits
  • Defined Contribution Pension Plan with employer contributions
  • Generous vacation allowance commensurate with experience
• Employee ownership potential
• Employer contributions towards maternity leave top up
• Health and wellness Incentive
• Membership dues reimbursement
• Education and lifelong learning subsidization
• Community volunteering incentive
• Employee Family Assistance Program

In addition to the above benefits, we offer:

• Flexible hours and locations to support work/life balance, including hybrid or remote options;
• Diverse team with a wide range of experience and expertise;
• Exposure to a variety of projects;
• Support to develop skills and pursue projects related to your own interests;
• Collaboration between multiple disciplines and levels of expertise;
• Mentoring opportunities to foster your personal and professional development;
• Accessible and central offices in Atlantic Canada and Ottawa;
• Access to training opportunities in areas ranging from technical development to leadership skills.

About Us

As an employee-owned firm, at CBCL, our people are everything. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long-term relationships with our clients while providing them with innovative solutions.

We have earned recognition as one of Canada’s Top 100 Employers and one of Canada’s Best Managed Companies. Our multitalented group of professionals offer consulting in the Infrastructure, Water and Wastewater, Buildings, Industrial, and Earth and Environment sectors. We value our people, our communities, and our history and look forward to continuing our steady growth.

Along with our commitment to reducing our carbon footprint corporately, CBCL develops and implements sustainable engineering solutions that respect the current social and environmental impacts, as well as future implications of our designs.

CBCL operates from its twelve offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. John's, NL, and Ottawa, ON.

CBCL Limited strives to provide a diverse workplace that is inclusive, accessible and celebrates individuals and what makes us unique.

We thank all applicants for their interest, but only those applicants who are selected to interview will be contacted.