North Central Co-op is hiring an Executive Administrator on a permanent basis reporting to the Director, Finance. This position requires on-site work and is based in Stony Plain, Alberta.

We are growing! Do you want to be a part of an organization that is fully member-owned, sustainable and believes in initiatives that benefit the community? Do you thrive in a fast-paced environment? North Central Co-op is located in Central Alberta – providing goods and services to our locations within Stony Plain, Edmonton, Fort Saskatchewan, Spruce Grove, St. Albert, Legal and Sherwood Park. We are proud of our 100,000+ member-owners throughout our growing organization. To learn more about who we are and how you can help bring our brand to life, visit us at www.northcentralco-op.crs.

What you’ll do:

The Executive Administrator (EA) is a critical member of our organization’s leadership team. The EA is responsible for providing confidential and corporate administrative support to the Board of Directors, Chief Executive Officer (CEO) and Senior Leaders.

• Prepare, edit, and administer correspondence, communications, presentations, and other documents as necessary while ensuring strict confidentiality. This includes capturing and distributing accurate Board meeting minutes and agendas, preparation of quarterly and monthly reports, maintaining and updating Board policies, organizing, and filing information.
• Prepare the Board, CEO and/or Senior Leaders for meetings, coordinating schedules, follow-up meetings, required travel, and any additional administrative tasks such as time off requests, expense claim management and IT service needs, etc.
• Manage, co-ordinate, and maintain an up-to-date calendar for the Board, CEO and/or Senior Leaders, including recurring and ad-hoc meetings. Ensure all relevant background information and materials are provided proactively for meetings. Anticipate the various and complex needs of the Board of Directors, CEO and/or Senior Leaders, ensuring that confidentiality, discretion, and professionalism is always displayed.
• Participate, engage, and provide input in North Central Co-op programs, initiatives, committees, and additional administrative duties as required. Oversee incoming donation and community requests.

Who you’ll work with:

The Team: You will work closely with Board of Directors, CEO and Senior Leaders. This team strives to cultivate a culture of autonomy, professionalism, and operational excellence.

The Collaborators: You will work closely with other functions in our Administration business unit and collaborate across the organization.

Who you are:

You are looking for a career in Administration and have:

• A Diploma, with a preference for Office Administration or Office Management.
• 3 – 6 years of relevant experience supporting senior levels of leadership. (a combination of relevant education and experience may be considered).
• Specialized training or experience in Robert’s Rules of Order.
• Experience supporting a Board of Directors or government council setting is preferred.
• exceptional organizational skills, excellent communication, interpersonal abilities, and a strong track record of being a proactive problem solver.

What we offer:

• Competitive salaries, short-term incentives, a comprehensive benefits package, and an employer-contributed pension plan.
• Encouragement to take advantage of professional development and learning opportunities to grow and develop as a Team Member.
• Wellness support resources and Perkopolis memberships.

We are committed to providing reasonable accommodations throughout the recruitment process to ensure an enjoyable candidate experience. If you require an accommodation during the recruitment process, we invite you to submit your requests to us via fclhr@fcl.crs. All information received will be kept confidential.

If this opportunity speaks to you, we invite you to apply by May 30, 2023.

We thank all candidates for their interest, however only those selected to continue in the recruitment process will be contacted.

The Co-operative Retailing System embraces diversity and inclusion. We’re working to create a workforce that is as diverse as the communities we serve and an environment where every team member brings their whole self to work. We believe all candidates should feel at home with us and be given the opportunity to fully participate during the recruitment process.