JOB POSTING # 1767-22

POSITION:

Executive Assistant

HOURS OF WORK:

Permanent full-time (35 hours per week)

LOCATION:

North Bay, ON – 1 position

North Bay, Sturgeon Falls, Sundridge, Bracebridge, Parry Sound, or Timmins, ON – 1 position

HOURLY RATE:

Minimum $24.51 to maximum $31.29 per hour
Salary commensurate with education and experience

CLOSING DATE:

This posting will remain open until the positions have been filled.

ABOUT US:

Hands TheFamilyHelpNetwork.ca is an organization working to create a better day today and tomorrow for our clients, families, and communities. We are dedicated to improving the life experiences of families, children, youth and adults with mental health concerns or a developmental disability, by providing them with help and support in facing and working through social, emotional, behavioural, physical, and developmental difficulties.

Our professional team helps more than 11,000 individuals in North Bay, Nipissing, Muskoka, Parry Sound, Timmins, and Northern Ontario each year. We provide quality clinical, navigation and professional support in the areas of autism, behavioural, developmental, mental health, and rehabilitative services.

POSITION SUMMARY:

The Executive Assistant (EA) is responsible to provide professional and confidential administrative support and services to assigned member(s) of the Senior Leadership team and attend to the day-to-day functions that are part of the assigned Senior Leader(s) role, allowing the Senior Leader to focus on high-level leadership and strategy functions. Responsibilities include: management of complex calendars, email management, following, developing and providing leadership to the improvement of processes, coordination of meetings and business events, including supporting agenda development, coordinating all logistics, ensuring appropriate minutes and follow-up. The EA optimizes the time of the Senior Leader(s) by prioritizing messages and managing incoming communications to reduce interruptions to the senior leader’s workflow, while paying special attention to details, changing priorities, and any urgent and high-risk matters that may arise. They are responsible to provide leadership to assigned tasks and projects and to mentor new EAs and Administrative Assistant team members.

QUALIFICATIONS:

• College diploma in Executive Office Administration or Bachelor’s Degree in a relevant program
• Three (3) years direct experience or five (5) years related experience at an Executive Assistant level

• Excellent oral and written communication skills
• Excellent organizational, problem-solving, and interpersonal skills
• Advanced computer skills with demonstrated proficiency in the use of Microsoft Office products (Word, Excel, PowerPoint, Outlook)
• Advanced knowledge in planning meetings; agendas, supporting documentation, and taking effective, comprehensive minutes
• Flexibility to attend meetings and travel on a planned and short notice basis
• Ability to function independently and/or in a team environment

• Superior knowledge of administrative/office procedures and the ability to operate standard office equipment
• Demonstrated commitment to workplace health and safety, with a willingness to contribute and lead in the culture of safety and prevention of adverse health events for clients and their families/caregivers, colleagues, other community members and yourself
• Demonstrates professionalism in dealing with highly confidential information and situations
• Successful applicants will be required to provide:
• Proof of eligibility to work in Canada
• A valid Ontario driver’s licence and use of a reliable motor vehicle; insurability on Agency vehicle insurance policy
• Clear Criminal Record Check, including Vulnerable Sector Search

• Preference will be given to bilingual (French/English) candidates

As a condition of employment, successful candidates are required to provide proof of full vaccination against COVID-19. Hands will engage in reasonable workplace accommodation, short of undue hardship, for any successful candidate who has a documented exemption under the Ontario Human Rights Code. Hands’ COVID-19 Vaccination Policy and associated Procedures can be found on our website: https://thefamilyhelpnetwork.ca/wp- content/uploads/2022/02/COVID-19-Vaccination-Policy-and-Procedures-EN-R-10.20.21.pdf

APPLICATION PROCESS:

Hands TheFamilyHelpNetwork.ca is an equal opportunity employer and we value the importance of diversity, dignity and worth of every individual in the workplace. Hands offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by Hands regarding a job opportunity, please advise prior to the interview if you require accommodation.

We thank all applicants but only those selected for an interview will be contacted.

Please forward your resume and cover letter, quoting competition #1767-22

Job Types: Full-time, Permanent

Salary: $24.51-$31.29 per hour

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Vision care

Schedule:

• 8 hour shift

Education:

• DCS / DEC (required)

Experience:

• executive assistant: 3 years (required)

Language:

• English and French (preferred)

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