• Must be diplomatic, and practice discretion when dealing with confidential matters.
• Collaborative with excellent communication skills and the ability to build relationships with internal and external clients.
• Provide administrative support to other members as required.
• Manage and maintain an extremely busy executive calendar and arrange travel including itineraries, transportation, and accommodations.
• Draft and develop high-level key support documents and communications.
• Research and prepare briefing materials, proactively following up in advance of key meetings.
• Attend, record, and distribute meeting minutes in a timely manner.
• Maintenance and management of company records.
• Prepare correspondence and communications along with expense reporting and tracking.
• Responsible for accounts receivables and payables as well as annual billing of membership dues.

• Minimum five years of experience working in a senior or executive administrative support role.
• Post-secondary education related to office management and administration.
• Previous experience working in the nonprofit sector or comparable work environment would be a strong asset.
• Able to work with all levels of management, staff members, and the outside public.
• A self-starter, the ability to stay ahead of priorities and comfortable balancing multiple demands in a dynamic environment.
• Very strong interpersonal skills, with excellent business acumen while maintaining the utmost confidentiality.
• Highly competent in Microsoft Office Suite, including Word, Outlook, and PowerPoint.
• Impeccable organizational skills are needed to manage multiple priorities, and tight deadlines in a fast-paced, changing office environment.
• Superior grammatical and proofreading skills combined with excellent verbal and written communication skills.
• Experience in marketing and event planning would be an asset.
• Occasional travel between Edmonton and Calgary will be required.

Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.