Date Posted: 02/28/2023
Req ID: 29932
Faculty/Division: Faculty of Arts & Science
Department: School of Cities
Campus: St. George (Downtown Toronto)
Position Number: 00046455

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The School of Cities is multidisciplinary, institutional strategic initiative. We are a solutions incubator for urban-focused researchers, educators, students, practitioners, institutions, and the general public to explore and address the complex global challenges facing urban centres. A living laboratory, the School leverages urban data and lived experience to improve policy and decision-making, and collaborates with communities around the world to make cities and urban regions more sustainable, prosperous, inclusive and just.

Under the direction of the Executive Director, the Finance and Administration Officer will principally support the overall operations of the School by undertaking such activities as finance transaction support, compiling and verifying financial documents, reviewing and processing payroll timesheets, budget tracking, providing administrative support for the School, including, but not limited to, reception duties, room bookings, ordering supplies, and responding to general enquiries.

Under the supervision of the Executive Director, they will ensure the accurate processing of financial and payroll transactions, and ensuring high level of client support and service. They will ensure they are meeting deadlines, while also participating in events and program support as needed by the Academic Director and senior team.

Your responsibilities will include:

• 
  Processing accounts payable to the University Guide to Financial Management

• Processing experience reimbursements

• Processing payroll

• Recording detailed transaction for many accounts

• Comparing forecasted figures to actuals

• Generating standard financial reports

• Verifying the accuracy and completeness of information

• Verifying the accuracy of absence and/or attendance reports prior to processing payroll

• Collecting supporting documentation required for accounting, payroll and/or HRIS processing

• Acting as the first point of contact for general enquiries

• Providing administrative support to the School staff and directors

• Drafting correspondence regarding administrative and financial processes

Essential Qualifications:

• 
  Advanced College Diploma (3 years) or acceptable combination of equivalent experience.

• Minimum three (3) years' related financial administration experience including experience working with AMS systems - FIS, HRIS and RIS.

• Experience posting and processing financial transactions related to accounts receivable and accounts payable, reconciling accounts, resolving discrepancies.

• Experience posting and processing payroll timesheets, administering HRIS profiles, and resolving discrepancies.

• Experience generating and analyzing financial spread sheets and reports.

• Experience applying financial guidelines.

• Demonstrated knowledge of accounting and financial principles.

• Excellent attention to detail and skilled in reviewing and analyzing financial reports and keeping track of a variety of information.

• Advanced skills in MS Office programs including Word and Excel, strong and accurate word-processing and keyboarding skills.

• Strong organizational and time management skills in order to meet conflicting deadlines.

• Demonstrated tact and positive disposition for problem-solving, discretion in handling confidential information.

• Demonstrated team-player with excellent communication and interpersonal skills.

To be successful in this role you will be:

• 
  Meticulous

• Multi-tasker

• Organized

• Proactive

• Problem solver

• Resourceful

• Team player

Closing Date: 03/07/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule:
Pay Scale Group & Hiring Zone:
USW Pay Band 10 - $63,720 with an annual step progression to a maximum of $81,485. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Nastassia Jasinski

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.