Malahat Nation

Human Resources (HR) Clerk

• Demonstrate a professional and positive demeanor while responding to inquiries made in person, by telephone or by mail and make appropriate referrals
• Support the HR Manager in all recruitment and hiring undertaken by the Malahat Nation, including but not limited to: preparing draft job descriptions and job postings, receiving and organizing applications and resumes, scheduling interviews, preparing interview documentation, preparing candidate selection documentation, drafting letters of offer, etc.
• Under the supervision and guidance of the HR Manager, develop, maintain, and process employee personnel files with the highest degree of confidentiality and security
• Assist with a variety of correspondence, reports, letters, memorandums, notices, and presentations, and / or graphic materials using Microsoft Office Suite Programs i.e. Word, Excel, PowerPoint, Outlook etc.
• Assist in the onboarding process for all new employees
• Assist in arranging and scheduling organization-wide training opportunities and team building exercises
• Assist the HR Manager in the addressing of conflicts and incidents
• Schedule meetings and appointments for the HR Manager with other Malahat Nation Departments and employees
• Distribute and explain forms for employees i.e. Employee Leave Requests, Benefits and Pension Applications, etc.; aid with completion as needed
• Operate a variety of office equipment including but not limited to, computer, related software, photocopiers, facsimile, and printers
• Upholding all aspects of the HR Policy and all other Malahat Nation policies and procedures
• Provide backup reception and other administrative support as needed
• Participate in staff and / or department meetings, events, training and other initiatives
• Other duties as required

• Certificate or Diploma qualification in Office Administration or related program is preferred; experience in an administrative or Human Resources field an asset
• Grade 12 education with a minimum of 2-years experience working in a clerical or office administration role; database experience is an asset
• Experience working with Microsoft Office Suite, including Word, Excel, Outlook, etc. required
• Criminal Record Check (CRC) required
• Valid BC Driver’s License and reliable vehicle required
• Experience working in a First Nations community and a willingness to learn about Malahat culture, customs, and traditions is an asset
• Effective December 3, 2021 full vaccination against COVID-19 is required to be eligible for employment at Malahat Nation. All individuals must show Proof of Vaccination as a mandatory condition of their employment

• Ability to maintain strict confidentiality and sensitive information
• Ability to take initiative, strong attention to detail and organizational skills, ability to prioritize all tasks to meet given deadlines
• Time management with the ability to multitask different tasks simultaneously
• Excellent written, oral, and interpersonal communication skills, with strong analytical and problem- solving skills
• Ability to work in a team environment as well as work independently
• Ability to work in a high paced environment dealing with difficult emotional and critical issues
• Knowledge of Malahat Nation programs and processes
• Knowledge of Malahat Nation internal departments and programs an asset
• Knowledge of Microsoft Office Suites programs