OFFICE ADMINISTRATOR

@ TAMWORTH ELEMENTARY SCHOOL

10 MONTHS PER YEAR– 35 HOURS/WEEK

EFFECTIVE: IMMEDIATELY

HOURLY RATE OF PAY: $25.13 – $26.73

Limestone District School Board, located on the shores of Lake Ontario proudly serves approximately 20,000 students at 49 elementary schools, 10 secondary schools, and Limestone Community Education Centres in the Townships Central Frontenac, Addington Highlands, North Frontenac, South Frontenac, Loyalist and Stone Mills, as well the Town of Greater Napanee and Kingston and the Islands. Our school district covers a geographic area of 7,719 square kilometers and includes more than 3,000,000 square feet of Board facilities.

Position Purpose

As part of the school administration team the Office Administrator is responsible for coordinating the school office and providing assistance to the Principal and/or Vice Principal by supporting students, staff, parents and school community.

Summary of Duties and Responsibilities

• Organize and coordinate all aspects of school office functions
• Provide administrative assistance to the Principal and/or Vice Principal
• Act as staff resource (liaison) to Principal and staff regarding the operation of the office
• Maintain student records (i.e. OSRs, OSORs, central file, registrations) and staff records (i.e. absenteeism, progress reports and evaluations).
• Coordinate occasional teacher coverage as directed by the Principal
• Process staff vacation requests, leave requests and casual pay sheets
• Maintain school database, prepare Ministry, LDSB and other reports as requested by the Principal
• Administer the school’s information and record keeping system in accordance with Ministry and LDSB regulations, policies and procedures
• Prepare a variety of documents using word processing, spreadsheets, and other related software
• Facilitate internal/external communications including making appointments, meeting and directing visitors and clients
• Operate and maintain office equipment such as: photocopiers, fax machines, telephones, bells, and the P.A. system and provide in-service on the equipment
• Where applicable, coordinate and assist in the evaluation of clerical support staff as directed by the Principal
• Requisitions office/school supplies; maintain budget, fund raising and purchasing card transactions under the direction of the Principal or designate
• Attend staff and administrative team meetings as requested by the Principal
• Perform other duties as assigned
• Demonstrates experience and commitment to EDI (Equity, Diversity, and Inclusion)

Qualifications

• Secondary School Diploma
• Three years of directly related experience

Skills and Knowledge Required

• Strong organizational skills necessary to maintain productivity under pressure and meet deadlines
• Excellent public relation and communication skills
• Ability to maintain discretion and confidentiality
• High proficiency in all secretarial, accounting and clerical skills
• Comprehensive knowledge of computer applications being used in the school office

How to Apply

Interested applicants are asked to submit an application package that includes a cover letter and resume outlining how your qualifications, skills and experience relate to the position as well as proof of qualifications . Packages must be submitted by 12:00 noon on Friday, May 26, 2023 to Apply to Education

• A cover letter addressed to Erika Reynolds, Human Resources Consultant – Support Staff
• Your resume detailing your skills and experience
• Proof of qualifications (Copy of Diploma/Degree) uploaded on your Supporting Documents page within your Apply to Education account

Internationally trained professionals/applicants with equivalent international experience are encouraged and invited to apply.

Accommodations will be provided to applicants to enable equitable participation in the recruitment process. Applicants can request accommodations at any time during the recruitment process. Please submit your accommodations requests to Erika Reynolds at reynoldserika@limestone.on.ca if you are offered an interview.

Applicants who are transgender may provide records in a different name than their current legal name or name of common usage. This will not prejudice prospective employees in any way, and such information will remain confidential.

The Greater Kingston Area promotes and supports the diversity that continues to grow within our communities. For more information about Kingston and/or Limestone District School Board, including equitable recruitment, retention & promotion practices, please visit www.limestone.on.ca.

Commitment to Diversity & Inclusion

Across Limestone District School Board, we are committed to removing systemic barriers not only in recruitment but in retention and promotion as well so that you can see yourself in Limestone. The Limestone District School Board is dedicated to promoting fair and equitable hiring practices that will move us forward in hiring staff who reflect the full diversity and lived experiences within the communities we serve.

We invite and welcome you, through your cover letter to self-identify as someone who has lived experiences as a member of one or more of these groups and who can bring valuable, diverse knowledge and perspective to our District and the students and communities we serve.

We thank you for your interest. Only those applicants who have been selected for an interview will be contacted and invited to participate in the interview process.